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CHAPTER 4
REGISTRY - Coggle Diagram
CHAPTER 4
REGISTRY
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2. REGISTRY
- Storage space for the maintenance and storage of active public records
- All information, correspondence, documents and official government records are received, registered, filed and stored
- The registry room is also known as the Registry Unit, Mail & File Registration Unit or Mail Unit
4. FUNCTIONS
OF REGISTRY
- To house the entire series of records in a particular department and to have intellectual control over these records.
- Officially dispatching and receiving all letters.
- Monitors the movement of records or files.
- Ensures that the action to be taken on a file is brought to the attention of the staff concerned.
- Keep track of all the three (3) concept of records life cycle.
- Physically segregate the files according to the 3 phases of records life cycle.
- Prepare an updated list of files to be destroyed.
- To ensure files and other forms of records are safely kept, to be easily retrieve.
3. RECORDS ROOM
- Room dedicated to storing and maintaining partial, inactive and terminated records
- The room is equipped with the proper equipment and equipment to ensure the records are kept safe and secure
5. TYPES OF REGISTRY
- Centralized Registry
- Decentralized Registry
- Partially Centralized
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