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Covid Toolkit: Stage-3: Act - Coggle Diagram
Covid Toolkit: Stage-3: Act
Missing Themes
Additional support for different categories of students: All; Students on partial/full scholarship; Needing disability support; Other special cases (e.g. those in rural areas or affected by any calamity)
Communication
Mode of Communication
Place where all updates available (Web Page and FOlder)
Repository of changes/Updates
Points of contact for schools/departments and Escalation Matrix
Single point of communication with external stakeholders
(Registrar Office)
[Registrar Office to collate and disseminate guidelines from govt. & coordinate on behalf of university]
Frequency of meeting
Existing COmmittees
New COmmittees (review meetings also)
ROle of student Council
Role in implementation of action plan in extraordinary situation
What activities to (dis)continue
Student Clubs/activities
Tenure of Student Council
(Extend or truncate)
Coordination Committees
(Existing and New)
Problem Escalation matrix
(For each
Revisit International Collaborations Activity Status
International Students: Support required
Capacity Building Required
Faculty
Students
RA/TA
Institutional (e.g. Office of Online Studies)
Scheduling of academic activities
Class Dates for each school/department--Programme--Year (Ongoing batches: Graduating /Penultimate/everyone else; Incoming Batches): Beginning and end dates for ongoing sessions, and upcoming sessions
Class timings: Core Courses/Electives/Special Sessions (revision/Seminars etc.)-- Theory and Practicals/Field activity
Assessments
Electives
End-term/Final/External
Continuous evaluation Courses
Internal
Core Courses
Special Courses (Independent Research Courses/Practicums/Internships)
Result Declaration
Resits from previous semesters
Changes in Sem breaks, working week length (5-day), and other holidays
Teaching Activities
(SoP for each separately)
Pedagogy
(including Mode of interaction)
Different type of courses: Theory only; Theory with lab/Studio work; Theory with field-work; Practicum; Moot Courts; Seminar mode
Inter-school Courses; Inter-university courses
Class decorum rules
Assessment
Mode: In-class; Take-home exam (fixed duration with online submission); Assignments [For each type of courses described above]
Segregation based on Internal assignments, mid and end-term exams for different type of courses
Define: Type of courses applicable
Office Hours for student meeting, and meeting mode (Online/F2F)
Curriculum
Continuities
Discontinuities
Flexibility/modifications: Compulsory (e.g. all that can be covered in sessions during 10 weeks instead of 14) vs discretionary for each faculty member
Teaching Support Staff Engagement: TAs (Full-time employees or Student TAs)
Attendance Requirements
Non-Teaching Activities
Sports
Cultural or Literary activities
Seminars/COnferences/Workshops
Student Clubs
Degree Requirements
Any change in No. of credits required to graduate
G/P/NG Batches
Exemptions or additional options available
Core/Elective courses/FIeld Work (including RA/TA/Internships)
Dual Degree Programs
Semester Abroad/International Collaborations
Incoming and Outgoing students
For different batches [G-Decision now;
P/NG--Can revisit after semester]
Student Support Activities
Internships and Job Placements
Student Exchange
Incoming Students
Outgoing students
Present semester and Upcoming Semesters
Psychological Counselling Support
Disability Support
Scholarships
Domestic and International Students
Support status: Continue/Hold/Suspended/Duration
Any change in date of release of scholarship funds?
Hostel Operations
Dates for discontinuity or disruption of services
Change in rules (including timings and usage of spaces)
Fees (Extension/Rebates)
Mess Hall/Other Outlets
Operation timings
Payments (Extension/Rebates)
Other Services: Gymnasiums/Reading Rooms/Libraries
Faculty
Academic Responsibilities
Changes in Workload
Change in Course deadlines
Changes in evaluation deadlines
Administrative responsibilities
Existing Committees: To continue or Halt
New Committees
Research
Funding Status:
Existing Grants: Continues/Suspended for limited period
New Grants: Available/Suspended for limited period
Deadlines
For Project Completion
Publication Targets
Policies
Travel related to research
Conference Participation: International/National
Field Work
Leave
Casual/Weekly/Semester
Faculty Development/Capacity Building Policies
Admissions
Timelines for process
Mode of conducting process
Admission Criteria: Any changes in qualification criteria of deadlines for submission of forms or documents for verification
Semester start dates
Fees
Communication with incoming batch
Safety Protocols
Establish Single points of contact
Create FAQs and dedicated web page for incoming batches