IRMP
Key Stages in the Development of an IRM Programme
providing physical protection for records
managing records in records centres
organising and controlling records
managing archives
restructuring existing systems
supporting and sustaining the IRM programme
Structuring the existing system
Developing a strategic plan
Reviewing and revising records legislation
Reviewing existing records services
Reviewing and revising national policies
Reviewing and revising organisational policies and structures
Determining resource requirements, such as facilities and staffing
Reviewing and revising national policies
Developing strategic and business plans
Managing the creation, maintenance and use of files
Building sound record-keeping systems
Implementing and maintaining preservation measures
Developing emergency plans to protect records
Identifying and protecting vital records
Transferring, storing and retrieving records according to disposal schedules
Disposing of records as indicated by the schedules
Developing and maintaining records centre facilities
Acquiring and receiving archives
Arranging and describing archives according to archival
Providing public access to the archives
Promoting education for records and archives personnel
Developing and expanding the records and archives professions
Promoting records services to the government and the public
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Organisational Policies and Structures
Determining Resource Requirements
Reviewing and Revising National Policies
Developing a Strategic Plan
legislation is comprehensive and usable
The process of identifying an organisation’s mission, aims and objectives, determining its needs, capabilities and resources, and then developing strategies
⭐identifying the organisation’s mission, goals and objectives
⭐determining opportunities and threats in the external environment
⭐determining the organisation’s needs, capabilities and resources
⭐determining the organisation’s goals and objectives within the time frame provided
⭐records offices for the storage and use of current records
⭐records centres for the storage and retrieval of semi-current records
⭐archival repositories for the preservation and use of archival records.
🔒Policies provide more detailed guidelines than can be included in legislation
🚩definitions, responsibility and authority
🚩the life-cycle concept of records and the continuum concept of records care
🚩care of local government records and non-governmental records
🚩identification of places of deposit and provisions for public access
🚩financial management and related legal provisions