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8 Project environments - Coggle Diagram

- - - - you have to use this form
      - use this process
    - - structure of the organization
      - organization workflows
      - es. how people can get in and out from team
  - - - you have to use a software
      - you have to produce some reports
    - - leadership
      - vision
      - beliefs
      - hierarchy of management
      - ethics
      - organizational code of conduct expectations
      - affects pm autority on the project
    - - phisical location of resources
      - worksites
    - - equipment
      - facilieties
      - tools
      - communication channels
      - technology
      - availability anc capability of these resoruces
    - - software for scheduling
      - configuration management
        
        how do you document and control
        features and functions of the thing your project is creating
      - online systems
      - work authorization system
        
        schedule work
    - - people
      - tools
      - equipment
      - facilities
      - internal process to obtain
        resources
        
        procurement
        
        contracting
    - - training
      - affect early in the project
  - - - political climate
        
        government projects
      - customer perceptions
      - news
        
        public type projects
        
        affects stakeholder engagement
    - - predict costs and schedule
      - risk studies
      - benchmarking
      - peace of software
    - - information from studies
      - white papers
    - - production
      - environmental
        considerations
      - expectations of
        quality
    - - currency exchange
        rates and tariffs
        
        organizations that
        span coutries
      - inflation and interests
        
        for long projects
    - - weather
      - place
- - - - from previous projects
  - - - guidelines for adapting project management
        processes
    - - es. can't be too much over cost
      - can't leave a phase until
    - - scope template
      - charter template
    - - how you must do cost estimating
      - how changes are allowed to come into the project
      - financial controls for purchasing
    - - communications
        
        procedures
        
        reports
        
        standard forms
      - procurement processes
      - change control
      - risk control procedures
      - closing
        
        acceptance
        
        product validation
        
        evaluations
        
        project
        
        project team
        
        assesment
        
        certificate of completition
  - - - part of the business value
      - always should be archived
    - - and how you resolved
    - - estimated costs
      - actual costs
      - can help for forecast future projects
- - - - organizational standards
        
        human resources policies
        
        health and safety policies
        
        security and confidentiality policies
        
        secure data
        
        access data
        
        confidentiality with team members
        
        quality policies
        
        procurement policies
        
        environmental policies
      - product and project life cycle
        
        pm methods
        
        estimation metrics
        
        process audits
        
        improvment targets
        
        checklists
        
        standardized process definitions
        
        project lifecycle are phases of project no project management processes
      - templates
        
        project management plans
        
        project documents
        
        project registers
        
        report formats
        
        contract templates
        
        risk categories
      - preapproved supplier lists
  - - - costs
      - scope
      - schedule
      - procurement
      - es. how people submit changes
      - es. pm can approve changes
      - es. quantiative rule: > 1000 euro change is ok
    - - table with all requrements
        per phases
      - can be used for risk
    - - budget
      - how do you track financial procedures
    - - risk register
      - issue log
      - change log
    - - also for contractors
- - - - departments
      - employee
      - projects
    - - rules to follow
- - - - software
      - hardware
  - - - what you can an cannot do during the project
    - - es. no meetings friday afternoon
- - - - aligment
      - risk
      - performance!
      - communication
  - - - completing projects for others
      - expectations in legalities becouse of contracts
    - - completing projects internally through a system
      - everithing we do is a projecty
    - - completing projects as needed
      - create a team temporary without support system
    - - customer pay for the project
      - customer receive benefits
      - different relationship and communication
- - - - how best we reach goals and strategies
    - - es. structured by departments
        
        it
        
        sales
        
        procurement
    - - who is in charge
    - - es. in charge of it decisions
    - - do not over engeener things
        
        es. two it deps. one for software one for hardware could be to complex
    - - if something goes wrong is up to you
        
        different from roles and
        responsability concept
    - - flexibile in the organiztion
    - - burocracy
    - - by having multimple entities we have cost savings?
    - - company structure
    - - who is in charge for what
  - - - work groups within the organ. are flexible
      - people work alongside one another regardless of their role
      - pm may have little to no authority over the project resources
        
        more a project coordinator
        
        more autorithy the onwer of organi
      - resources dedicated to the project are low
      - owner of the organ wll be the individual in charge of the budget
      - no administrative stuff
    - - clear division of business units
        
        sales
        
        financial
        
        IT
      - pm in a functional organizion
        
        little authoriti
        
        report to a functional manager
        
        a sale project
        
        a IT project
        
        project coordinators or team leaders
        
        part-time role
        
        also operation activities
        
        little or no administrative staff
        
        functional manager manages the budget
    - - replication of functions for each division
        
        es. IT group into manifacturing
        and sales department
        
        each sub group support only the division where exists
        
        massive organization with replication of roles
      - similar to the functional organization
      - pm will have little authority
      - resources for the project will be part-time
      - functional manager manages project budget
    - - team comes from all over the department
      - pm is part-time
      - low authority
        
        coordinator or team leader
      - part-time administrative stuff
      - budget managed by functional manager
    - - low to moderate authority on project team
      - part-time role as pm
      - budget is share between functional manager and pm
    - - more authority on project budget
      - also full-time pm
    - - team is full time on the project
      - complete control over team
      - pm manage the budget
      - full-time administrative stuff
    - - network structure within the organiz
      - each point of contact (person) of network is a different department
      - communication can be a challenge
        
        because just one point of contact with each department
      - pm has low authority over team
      - share budget authority with functional manger
      - full-time or part-time pm
      - team is part-time
    - - for special projects could change structure
    - - organizes and manages control over all projects
        
        whole organization
        
        department
      - uniform approach to all projects
      - pmo hels share resources across projects
      - coach and communication
      - change control and
        stakeholder managemetn
        support
      - help resolve issues
      - PMO provides OPA
      - control could be
        
        directive
        
        controlling
        
        supporting