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Pension Scheme's life cycle in RC - Coggle Diagram

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        Task in Vtiger
        
        Create scheme account in Vtiger
        
        To create new scheme account you need to fil the following information:
        
        SCEME INFO
        
        *Scheme Status - firstly you need to put "Prospect" while you didn't complete required documentation to start registration process
        
        *Scheme Address - physical address of the company (can be found here)
        
        *Takeover/Set up - choose "Set up" only
        
        *Assigned To - choose "admin administrator" untill you'll be informed whose scheme is that one
        
        *Number of members - choose according to received task
        
        1 more item...
        
        *Scheme Name - usually the same with companies name
        
        PRINCIPAL EMPLOYER INFO (company number is required, rest is additional)
        
        *Office address
        
        *Company status
        
        *Company number
        
        *Company name
        
        1 more item...
        
        *Normal retirement age
        
        1 more item...
        
        Check Company.House
        
        Status (active/disolved)
        
        Trading activity
        
        Need to check all transactions and statements for the last 12 months. If amount is "0", than smth is not good with this company
        
        Check if member is a director
        
        If member is a director, and wants to add his wife as another member / trustee, than she must be an employee of this company as well
        
        passport
        
        reason bill
        
        etc
      - Enter other members/trustees info
      - Enter Member's info
    - - ID
      - Outbound
      - Inbound
      - HMRC-ICO-TPR
      - Deeds & Resolutions
        
        Services Agreement
        
        Appointment of Administrator
        
        Membership Form
        
        Trust Deed & Rules
        
        Bankers Resolution
      - Banking
    - - Signing (via DocuSign)
    - - Scheme Tax Registration form
        
        confirmation letter from HMRC
      - Download documents
    - - Bankers Resolution
    - - Verification of account
        
        Generate random email
        
        Change email of member
        
        Need to change an email of the member on Vtiger to generated at previous step email to obtain an activation link
        *DON'T DELETE CUSTOMERS EMAIL!!!! SAVE IT SOMEWHERE (WORD/TXT/ETC)
        
        Send an activation link
        
        Log in as customer
        
        Compare account info at website and Vtiger
        
        Something is not matching
        
        Send a request to Indian office to fix that problems.
        email: sukhveer@crm-masters.com
      - sending 'welcome pack' be email
  - - - Request signed authority letter
        
        Dear Sirs, /name of the scheme/ We have been provided with a letter of authority to obtain information regarding the above-named scheme. I enclose the letter of authority duly signed in DocuSign format. The wet signature copy has been sent to you directly from the customer. Would you please return this to us, with the information documents stated below by email to data@retirement.capital. A copy of the current trust deed and rules. A list of investments held by the scheme, broken down by investment name, type and value at the last scheme tax return. Confirmation that this is the sole member of the scheme. If you are unable to email this information, please post this information to us at our processing centre. Thank you for your assistance Yours sincerely, /your signature/
      - Request all docs on investments (assets)
        
        certificates
        
        Transfer of the assets
        
        Dolphin - we pre-complete loan notes for signing with the clients (via Docusign), then sending a scan of signed Note to dolphin + make sure we receive a reply for our records
        
        ParkFirst / StoreFirst - we need to find out if this company is not under liquidation - look at "Agreement to sale membership of a company". Where exactly to look and what is the next steps? (if we don't have an agreement - ask to re-send it from Rowanmoor)
        
        TRG (the Resort Group = Dunas Beach Resort) - find the "Agreement to sale membership of a company", pre-complete Transfer form of membership. signed form re-send to Beth Bartram with the request on certifying that admin has been changed from Rowanmoor to RC.
        
        ARG - we need to check on CH if ARG still exists, then pre-complete Transfer form of membership. signed form re-send to Louis. The number of shares looks in the ARG invest.certificate.
        
        Secret Hills - pre-complete Transfer form of membership. signed form re-send to Dawn Hutchings Dawn Hutchings has agreed that we can communicate with the clients directly, but copy her in. Gavin is waiting on a response from Geraldine Cannon of Optimus with regard to how to proceed with the re-registration of assets.
        
        agreements
      - cover letter to previous admins
        
        Please find enclosed a deed signed by our mutual client in connection with your removal as a Trustee of the pension scheme. Would you please sign where indicated and return to us. Would you also let us have a copy of the most recent pension scheme tax return and any supporting accounts. Please would you advice if there are any professional reasons why we should not provide admin services to the client. /7 days for the answer/
      - Request a copy of Trust Deed&Rules
        
        Dear Sirs,
        Please find enclosed a letter of authority signed by our mutual client. Would you kindly email to us a copy of the current trust deed and scheme rules, together with a summary of the investments held by the scheme as at the last pension scheme return date. Many thanks for your assistance. /your name/
      - Deed of removal
        
        Signing (DocuSign)
    - - status: prospect
      - Verification of all banking information
    - - Client details
        
        phone number
        
        name
        
        email
      - Scheme details
        
        investments
        
        amount of members
        
        if more then 2 members
        
        LEI numbers
        
        Documents required in preparation of applying for a new LEI number:
        
        • Trust Deed
        
        • Scheme Rules
        
        • Companies House ‘overview’ of Sponsoring Employer (PDF)
        
        • HMRC Tax registration certificate
        
        • Signed and dated LEI resolution (see attached)
        
        ICO numbers
        
        current admin info
        
        upload docs
        
        name
        
        Who has authority to appoint new admin
        
        if not the director - contact details of the authorized person
      - Insert costs (Based on the information you have provided there will be a one off cost charged to your SSAS once the takeover has been completed)
        
        mortgages
        
        property
- - - - Louise (GB) - Wales office