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Acquisition and Appraisal of Archive - Coggle Diagram
Acquisition and Appraisal of Archive
Appraisal
Appraisal of continuing utility of records
to decide what are the records need to be kept
to decide what are the records need to be kept
Appraisal of enduring value of records
to determine what record need to be permanently preserved because of its value
Importance of Appraisal
Balance the disposal of records in life cycle, neither not too early nor too late
Lead to prompt records disposal
Good administration
Acquisition
Elements in acquisition policy
General description of acquisition responsibility
General description of conditions which material must meet to be acquired
Definition of terms
General description of review and de-accessioning of unwanted material
Statement of authority
Information to whom to contact about material for potential acquisition
General statement of purpose
Acquiring Methods
Transfer
Usually adopted by gov agencies
Creating agencies and archives institution will involved to ensure the process of transferring is appropriately done
Loan
Temporary Loan: adopted for copy or use in an exhibition
Indefinite Loan: need to get owner’s permission
Donate
Through connection with people, politicians, businessman
Involve in special events, important people, celebrations and public
Purchase
an expensive practice
adopted when there is valuable and necessary addition to archives materials