MEETING MINUTE
What is the purpose of meeting minute?
What to include and not to include in meeting minute?
the written or recorded documentation that is used to inform attendees and non attendees about what was discussed
taken by a designated meeting minutes recorder during the proceedings
Include In Meeting Minute
The fact that proper prior notice of the meeting was given or that notice was waived by those attending the meeting.
Time, date, and location of the meeting
Not Include In Meeting Minute
Detail of the debate that occurred regarding each motion.
Names of those who make and second motions.
The vote (number voting for and against) for each motion
Who was in attendance (names of board members or the approximate number of people attending) and whether a quorum was present.
The official actions taken by the meeting participants (motions made and approved or defeated).
How detailed should meeting minute be?
Record the date, time, location and type of meeting.
List the names of the attendees.
Include words of praise or criticism from anyone.
Include personal opinions or descriptive phrases.
Record the number of votes.
Use the agenda as a guide.
How to write effective meeting minute?
The names of the participants
Agenda items
Calendar or due dates
Actions or tasks
The main points
Decisions made by the participants
Future decisions