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Chap1. PMBOK - Coggle Diagram
Chap1. PMBOK
PROJECT
Temporary endeavor undertaken to create a UNIQUE
Service
Or capability to perform a service
Result
outcome or document
Product
Component of another item / Enhancement / Correction to an item, o a new item in itself
Temporary
Every project has a definite beginning and end date
Need no longer exists
Human or physical resources no longer available
No funding
Terminated for legal causes or convinience
Objectives will not or cannot be met
Objectives achieves
Fulfills objectives by producing DELIVERABLES
Unique and verifiable PRODUCT, SERVICE, CAPABILITY OR RESULT
objective is defined as an OUTCOME
Projects drive change
Transition state*
Future state
Current state
Business Value
NET quantifiable benefit from a business endeavor in return from something exchanged
Money
Goods
Time
Intangibles
Project Initiation Context
Satisfy stakeholder requests or needs
Create, improve or Fix products, services or processes
Meet regulatory, legal or Social requirements
Implement or change business or Technological Strategies
THREE scenarios for project management
Within a PROGRAM
Program is defined as a group of RELATED projects, subsidiary programs, and program activities managed in a coordinated manner to obtain benefits NOT AVAILABLE from managing them individually.
Focuses on INTERDEPENDENCIES between projects
Within a PORTFOLIO
Portfolio is defined as projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives
The portfolio components are grouped together in order to facilitate the effective governance and management of the work that helps to achieve organizational strategies and priorities.
Components are prioritized so that those contributing the most to the organization's strategic objectives have the required financial, team and physical resources
Stand-alone project
Program and Project Management FOCUS on doing programs and projects THE RIGHT WAY
Portfolio Management FOCUSES on doing THE RIGTH programs and projects
Operations Management
Concerned with the ongoing production of goods and/or services. Concerned with managing processes that transform inputs
BOK
Generally recognized
You tailor the project
Good practice
Is a foundation
Project Business Documents
Project Business Case
Economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used as a basis for the authorization of further project management activities
Needs assessment often precedes the business case and their results may be summarized in the business case document.
Stakeholders affected
Identification of the scope
Situational statement of the business problem or opportunity INCLUDING the value to be delivered
Determine what is prompting the need
Examples of Criteria categories
Optional
Desired
Required
Business case could present THREE options:
Do the minimum work possible to address the problem or opportunity
Do more than the minimum to address the problem or opportunity
Do nothing
Recommendation
Analysis results for the potential option
Constrains, assumptions, risks, and dependencies
Statement of the recommended option to pursue the project
Success measures
Implementation approach
Dependencies
Roles and responsabilities
Milestones
Evaluation
Plan to measure benefits the project will deliver
Project Benefits Management Plan
Documented explanation defining the processes for creating, maximizing, and sustaining the benefits provided by a project
Target benefit
Timeframe for realizing benefits
Strategic alignment
Risks
Assumptions
Metrics
Benefits owner
Data usually comes from the Business Case and Needs Assessment
Project Charter
Issued by the Project Sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities
Project Management Plan
Describes how the project will be executed, monitored and controlled
Standard of Project Management
Developed using a process based on the concepts of consensus, openness, due process, and balance.
Descriptive practices NOT prescriptive.
PMs may use one or more methodologies to implement the project management processes outlined in the standard
Importance of Project Management
Application of:
Skills
Tools
Knowledge
Techniques
Enables organizations to execute projects effectively and efficiently
Key ways to create value and benefits in organizations
Organizational Project Management (OPM)
OPM is defined as a framework in which portfolio, program and project management are integrated with organizational enablers in order to achieve strategic objectives
Makes sure the organization undertakes the RIGHT projects and allocates critical resources appropriately.
Makes sure ALL LEVELS in the organization understand the strategic VISION, INITIATIVES to support the vision, the OBJECTIVES, and the DELIVERABLES.
LIFE CYCLES
Series of phases that a project passes through form its start to its completion
Iterative
Overlapping
Secuential