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SOURCES, DRAFTING AND ANALYSIS OF INFORMATION (Unit 1. Sources of…
SOURCES, DRAFTING AND ANALYSIS OF INFORMATION
Unit 1. Sources of Information
Specific objectives
• That the Participant understands the concept of information sources.
• That the Participant analyze the concept of electronic media as sources of information.
• That the Participant analyze the concept of print media as sources of information
• That the Participant analyze the concept of magnetic tapes as sources of information.
1.1. Definition
They are the various types of documents that contain useful data to satisfy a demand for information or knowledge.
1.1.1. Categories
Procedures manuals, * Legal documents,
Interviews,
Monographs,
Reference or reference works, * Periodicals,
*Videos,
Fictional cinema,
Educational and documentary cinema, * Photographic and audiovisual images.
1.1.2. Information sources medium.
Printed (paper, plastic). Magnetic electronic media (video tapes, computer discs) and optical (compact discs). Photographic media (transparencies, prints, microfiches).
1.1.3. Selection of information sources.
The objectives, the needs, the advantages and disadvantages, the domain of the subject, the availability and sources of information.
1.1.4. Basic operations of information sources.
• Be part of a thematic field. • Research questions are asked that specify information needs. • A field of relations of the main topic is defined, • Sources of information are identified, • Electronic retrieval systems are used, • Documentation, analysis and integration of the information is carried out.
1.2. Electronic Media
Computer, Internet, Intranet, Email
1.3. Printed media
Character readers
.
•Magnetic ink character reader.
• Optical character readers.
1.4. Magnetic tapes
Oral Information Source
Unit 2. Drafting of Documents
Specific Objectives: • That the Participant identify the elements of the communication. • That the Participant analyze the requirements of the written communication. • That the Participant understands the concept of writing. • That the Participant identifies the key factors that must be considered in the writing.
2.1. Comunication elements
The sender and the receiver, the message, the code.
2.2. Written Communication Requirements
• Clarity
• brevity
• Accuracy
• Correction
• Totality
• Originality
2.3. Drafting Concept
2.4. Key Factors to Consider in Writing
2.4.1. Description
a. Qualities of the description.
b. Descriptive process.
Observation of reality.
Selection and arrangement of details.
c. Presentation of data
Structure, Form of Research
a. Introduction
b. Drafting of the Document
Unit 3. Information Analysis
Specific Objectives: • That the Participant understand the concept of data classification as a prior phase to the analysis of the information. • That the Participant is able to determine the key factors to take a given situation. • That the Participant understands the basic methodology to evaluate the key factors of a given situation. • That the Participant understands the help that information can provide in decision making.
3.1. Data Classification
3.1.1. Data processing activities.
Capture the input data.
Data manipulation.
Group
Calculation
Classification
Synthesis
Management of output results.
Storage and retrieval
Communication and reproduction
3.2. Determination of Key Factors
Set, evaluate and adjust goals. • Develop plans and standards and take action. • Estimate actual performance and proceed appropriately when performance deviates from the norm. • Estimate actual performance and proceed appropriately when performance deviates from the norm. • Evaluate achievements.
3.3. Assessment of Key Factors
Accurate information.
Timely information.
Complete information.
Concise information.
3.4. Information Help.
It makes it easier to grasp problems and opportunities. Allow managers to spend more time on planning. It enables managers to study more complex relationships in a timely manner. Helps to put decisions into practice.
Types of Information Output
Internal outlet.
External output.
Printed output.
Output on film.
Check out by email.
Message distribution output.
Message distribution output.
Choosing an Alternative
Exit requirements.
Entry requirements.
File and storage requirements.
Process specifications.
Control precautions.
Cost estimates.
Unit 4. Principles of Control
Specific Objectives: • That the Participant understands the concept of management controls. • That the Participant analyze the main aspects of control. • That the Participant identify the main alternatives for administrative controls. • That the Participant understands the concepts of policies, standards and procedures, as well as their importance.
4.1. Definition
4.2. Control Aspects
• Internal control.
• Production control.
Control quality
• Control of the systems department.
• Data integrity control.
Security control
Operation efficiency control
4.3. Administrative Controls
Long-term planning for the organization.
Planning / monitoring committee for systems.
Long-term planning of information systems.
Short-term planning for the organization and for information systems.
Planning review for the organization and for the information systems.
4.4. Policies, Standards and Procedures
Policies.
Standards.
Procedures