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MORNINGSIDE URBAN MARKET GARDEN (MUMG Project Coordinator (Recurring…
MORNINGSIDE URBAN MARKET GARDEN
Belong Aotearoa
Record payments and receipts in xero
Quarterly and Annual reports
Xero Monthly Genral Ledger Summary and Balance Sheet
Schedule of payments Weekly
Operational invoices up to $500 Approved by the project coordinator
Recurring Bill Payments_Pre Approved
Scheduled and approved program delivery costs above $500_reviewed monthly
Payment for capital items above $500 approved by two steering group members and the project coordinator
Transportation Reimbursement
Project coordinator to update Transportation subsidy spreadsheet weekly on Friday based on teams attendance
Sasi to create a reimbursement invoice on the woman's behalf and submit to
Accounts@belong.org.nz
before COB Monday for payment the following Wednesday
Copy of each reimbursement invoice saved in google drive on payment
Transport Reimbursement Invoices_Weekly
MUMG Project Coordinator
MUMG Farmer
Programme Delivery
Operating Expenses
Customer Invoices
Recurring Payments
Web Hosting
Insurance
Transport Reimbursement for the team
Workshops and Guests
Capital/infrastructure,
Repairs and Maintenance
Events and Activation's
Payment Process
Provide an invoice/reimbursement including a summary of purpose, funding source/budget, per-item cost, and total amount requested
Under $500 approved by the Project Coordinator
Over $500 approved by 2 members of steering group
Enter transaction into wave and working budget
Upload copy of receipt to the google folder using Year/Month/Day Key item/Purpose
Payment made the Wednesday following
Payment Entered into Xero
Monthly Wave summary and quarterly budget review
Provide a quote
Under $500 approved by the Project Coordinator
Over $500 approved by 2 members of steering group
Payment made the Wednesday following
Enter transaction into wave and working budget
Upload copy of Invoice to the google folder using Year/Month/Day Key item/Purpose
Enter Payment into Xero
Summary of purpose, funding source/budget, per-item cost, and total amount requested
Monthly Reconciliation of Payments
Monthly bank balance and Balance Sheet
Monthly General Ledger Summary (Xero & Wave)
Tools
Google
Folder
)
Working Budget _reviewed quarterly
Receipts filed by month
Monthly funding accountability and reporting status summary
Quarterly and annual funding accountability updates
Monthly Garden Update to Partners
Quarterly Review of funding allocation schedule
Wave Account
MUMG Weekly Customer Invoices
Monthly Summary by Customer
Weekly Operational expenses
Wave Monthly General Ledger Summary
Capital Infrastructure and Repairs & Maintenance Invoices
Recurring Payments
Web Hosting
Programme Delivery
MUMG Accounts
Invoice to
accounts@belong.org.nz
no later than 9am on Monday for processing on Wednesday.