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WRITING REPORT (STRUCTURE OF A REPORT (Introduction
Explain the aims and…
WRITING REPORT
WHAT IS REPORT?
- A report is written for a clear purpose and to a particular audience
THE ESSENTIAL STAGES
- Analysing your material
Consider and make notes on the points you will make using the facts and evidence you have gathered.
- Writing the report
Avoid waffle and make your points clearly and concisely. The structure: introduce, explain, present, comment and conclude can be adapted and applied to chapters, sections and even paragraphs.
- Organising your material
Choose an order for your material that is logical and easy to follow.
- Reviewing and redrafting
Try to read the draft from the perspective of the reader and be prepared to rearrange or rewrite sections in the light of your review.
- Gathering and selecting information
Begin by reading relevant literature to widen your understanding and gather information needed to assess its relevance in the report.
- Presentation
Make sure that all your sources are acknowledged and correctly referenced.
- Understanding the report brief
Understand the purpose of your report, consider the receiver and why it is being written.
STRUCTURE OF A REPORT
- Introduction
Explain the aims and objectives of the report in detail, description of research methods, the parameters of the research and any necessary background history should be included.
- Methods
List of equipment used, procedures, relevant information on materials used and reference to any problems encountered as well as the subsequent changes in procedure.
- Results
A summary of the investigation or experiment together with any necessary diagrams, graphs or tables of gathered data that support your results.
- Discussion
The facts and evidence you have gathered should be analysed and discussed with specific reference to the problem or issue.
- Conclusion
Show the overall significance of what has been covered and no new material should be introduced in the conclusion.
- Appendices
Include all the supporting information you have used that is not published such as tables, graphs, questionnaires, surveys or transcripts.
- Contents (Table of Contents)
List the different chapters and/or headings together with the page numbers
- Bibliography
List in alphabetical order by author, all published sources referred to in your report.
- Summary (Abstract)
Provide the reader with a clear, helpful overview of the content of the report so avoid detail or discussion.
- Acknowledges
Acknowledge the assistance of particular organisations or individuals who provided information, advice or help (appreciation).
- Terms of reference
Brief explanation of who will read the report (audience), the purpose and the methods in the form of a subtitle or a single paragraph.
- Glossary of Technical Terms
Provide an alphabetical list of technical terms with a brief, clear description of each term.
- Title Page
Briefly but explicitly describe the purpose of the report. May include name, date and receiver.
WHAT MAKES A GOOD REPORT
- An effective report presents and analyses facts and evidence that are relevant to the specific problem or issue. All sources used should be acknowledged and referenced throughout.
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