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Online Silence Logistics (Zoom Administration (Waiting
room (Match…
Online Silence Logistics
-
Zoom Administration
Starting/
Ending
- Start the zoom meeting 30 minutes before start time
- Keep the meeting running till the end of last session
Breakout
rooms
Creating Breakout rooms
- Required for the first two days
- Use the contact list and people who are joining from the same location should not be in the same break-out room
- Change breakout room options to force joining and don't allow to return back to the main room before being called.
- Some activities require recreating the rooms so that the same people don't join again for another activity. Ask the teacher after every activity if the breakout rooms need to be the same or changed again.
- Use the slack-time between activities to prepare the breakout rooms for the next activity. Check with the teacher for the # of people in each room. Keep rooms ready so when the teacher says go, people can immediately be sent to rooms.
During breakout sessions
- Keep broadcasting the questions and keep track of time for each activity, reminding people to switch and when there are 2 minutes left.
To keep teachers in the main room
- To keep some people back in the main room (teachers, organizers), create a new room, add these people to the new room, and then delete the room.
- If you don't assign certain people, they will remain in the breakout room.
Waiting
room
-
Keep an eye if someone is missing from the session - if so, contact them and ask them to join
Once people's Audio/Video is confirmed, send them to a breakout room where another organizer can play videos.
tiny.cc/waytosilence
Ask people how many silence courses they have done and ask them to rename accordingly 1_xxx for this is their first silence, 2_xxx for this is their second silence, 3_xxx for this is their third silence, 4_xxx for everyone else for whom this is 4th or higher number of silence course. This helps the teacher to group and pay attention accordingly. Make sure that not all 1 are in same group.
Zoom
help
If someone is facing any technical difficulties, create a new breakout room, join the breakout room along with them and help them resolve the issue.
Slide show
During each
break
Screen-share with:
- Link of the question basket
- Specific instructions for that break / next session
- Start time of next session - EDT/CDT
Course
welcome
-
Before the first session, loop through
the slides in slideshow format.
Communication
Zoom is for attendees, for the organizers, maintain a back-channel for communication. WhatsApp or Slack works well.