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Planning Reports and Proposals (Applying the Three-Step Writing Process to…
Planning Reports and Proposals
Applying the Three-Step Writing Process to Reports and Proposals
Informational Reports
Analytical Reports and Proposals
Preparing Your Work Plan
Essential elements
State problem or opportunity
State purpose and scope of investigation
Additional elements
Discuss tasks, products, and activities
Review assignments, schedules, and resources
Plans for following up
Working outline
Gathering Information
Planning Your Research
Statement of Purpose
Audience Needs
Information Needs
Selecting the Best Media and Channels
Observe Media Requirements
Learn Feedback Preferences
Learn How Readers Will Use the Document
Observe Stylistic Expectations
Organizing Your Information
Planning Informational Reports
Categories for Informational Reports
Monitor and Control Operations
Implement Policies and Procedures
Demonstrate Compliance
Document Progress
Organizational Strategies for Information Reports
Comparison
Chronology
Importance
Geography
Sequence
Category
Creating Successful Business Plans
Mission, Structure, Objectives, Operations
Planning Analytical Reports
Assess Opportunities
Solve Business Problems
Support Decision Making
The Challenges of Writing Analytical Reports
More than Delivering Information
Compelling, Persuasive Message
Added Responsibility for Outcomes
Organizing Strategies for Analytical Reports
•Focusing on Conclusions
•Focusing on Recommendations
•Focusing on Logical Arguments
Planning Proposals
General Categories of Proposals
Internal Proposals
Request Decisions from Managers in the Organization
External Proposals
Request Decisions from Parties Outside the Organization
Types of Proposals
Solicited Proposal
Unsolicited Proposal
Organizational Strategies for Proposals
Solicited
Proposal
Receptive Audience
Direct Approach
Unsolicited
Proposal
Unreceptive Audience
Indirect Approach