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Section 5 (Managing diaries ((Managing a diary, It is important in a…

- - - - What you need to do
      - • Analyse the following picture.
      - • Identify as many office assets as you can.
      - • Create a spreadsheet to cover the next five years. Make sure the spreadsheet has the following:
      - √ a name;
      - √ names of assets;
      - √ columns for 5 years with suitable headings;
      - √ anything else which you think would be suitable in identifying the asset inventory.
      - • Add assets to the spreadsheet.
      - • Save your spreadsheet.
      - • Upload your spreadsheet using the upload link, Equipment and resources file upload.
      - • In the comments below, outline what you have created and uploaded.
- - - - Research Activity
      - Research, identify and explain the pros and cons of the following filing systems:
      - Numerical
      - Alphabetical
      - Chronological
      - Research the way the files should be stored in an electronic filing system – what are 5 tips/rules you could offer about good file management – please explain each point
      - Create a report of your findings
      - Email your report to your facilitator
- - - - Workflow Systems
      - Choose one of the topics from the list below
      - Create a PowerPoint slide show to show how the system could run more smoothly and efficiently.
      - Give brief but clear explanations on each slide as to what; when; why; how etc.
      - This presentation should be created in such a way that it can be shared with and inspire staff to make changes within the office.
    - - Topics
      - manage incoming mail
      - manage and control staff emails
      - manage storage of hard copy (paper based files)
      - manage and control the first aid kit for the office
      - manage and control the stationery resources for the office
      - manage and control the petty cash box
      - managing and control photocopying with the goal to save on printing/paper costs
      - managing and controlling the kitchen supplies
    - - Additional Guidance
      - If you need a refresher on how to use PowerPoint please see the following links:
      - Basic tasks for creating a powerpoint presentation
      - Document production: toolkit of skills [PDF, 682KB]