Signature related issues / requests in Outlook

Please select the appropriate option related to your issue:


Needed help setting up New Signature in Outlook


Outlook signature is missing


Setup a hyperlink in email signature


Tag: Issue
Type: Selection

Needed help setting up New Signature in Outlook

Here are quick steps that will help you to create a new signature:


  1. Open a new email message.
  2. On the Message menu, click on Signature* and then click on Signatures**.
    image
  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4.Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box.


image


  1. Under Choose default signature,select the signature that you just created for:

Email Account
New message
Replies/ forwards


  1. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created

Were you able to setup signature successfully.


Yes
No


Type: Selection
Tag: Able to setup new signature using instructions

Ye

Great , I have created a ticket {ticket#} and marked it as Resolved

No

Ok , Let me create a ticket for you.


Q1. Please provide additional information related to your issue.


Tag: Request Details
Type: Text Entry
Mandatory : Yes'


Q2. Please provide your contact details.


Tag: Contact No.
Type: Pre-filled contact no.


Q3. Please provide your Email ID


Tag: Email ID
Type: Pre-filled email id

Thanks , here are the details of your ticket:


Request Details:
Additional Information:
Contact No:
Email ID:

Thank you , I have created a ticket {ticket#} and someone from Helpdesk will contact you shortly.

Outlook signature is missing

Setup a hyperlink in email signature

  1. In Outlook , Navigate to File -> Options.

  2. Next, Click on Mail then look for a Signatures.. buttton and click on it.It will open Signature and Stationery Window.


    3.In this window , under the E-mail Signature , you should see your signatures that you have created.



    create-signature-outlook



Do you see the Signature that you created and would like to use..?


Yes / No
Type: Selection
Tag: Signature available to use

Yes

No

Great , On the right hand side under Choose default signature :


Under E-mail account , Select your email account that you would like to put a signature on.


Under New messages and / or Replies/forwards , select the signature that you would like to use.


NOTE: You can use same or different signature for New messages and Replies/forwards.

Ok , You will need to create a new signature and then use the new signature.


Would you like me to assist you with creating a new signature.


Yes/ No
Tag: Need assistance in creating a new signature

No

Yes

Wait 2 secs

Now , please open a new email / replies & forwards and see if you see the new signature appended.


Yes/ No
Type: Selection
Tag: New Signature appended after setup

Yes

No

Great , I have created a ticket {ticket#} and marked it as Resolved

Would you like me to ctreate a ticket for Zovio Helpdesk Team to contact you back for more assistance.?


Yes/ No
Type: Selection
Tag: Need Help desk Assistance

Here are quick steps that will help you to create a new signature:


  1. Open a new email message.
  2. On the Message menu, click on Signature* and then click on Signatures**.
    image
  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4.Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box.


image


  1. Under Choose default signature,select the signature that you just created for:

Email Account
New message
Replies/ forwards


  1. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created

Were you able to setup signature successfully.


Yes
No


Type: Selection
Tag: Able to setup new signature using instructions

Ye

Great , I have created a ticket {ticket#} and marked it as Resolved

No

Ok , Let me create a ticket for you.


Q1. Please provide additional information related to your issue.


Tag: Request Details
Type: Text Entry
Mandatory : Yes'


Q2. Please provide your contact details.


Tag: Contact No.
Type: Pre-filled contact no.


Q3. Please provide your Email ID


Tag: Email ID
Type: Pre-filled email id

Thanks , here are the details of your ticket:
Issue
Signature available to use
Need assistance in creating a new signature
Able to setup new signature using instructions / Need Help desk Assistance
Request Details:
Additional Information:
Contact No:
Email ID:

Thank you , I have created a ticket {ticket#} and someone from Helpdesk will contact you shortly.

No

I have created a ticket {ticket#} and marked it as Resolved

Ok , Let me create a ticket for you.


Q1. Please provide additional information related to your issue.


Tag: Request Details
Type: Text Entry
Mandatory : Yes'


Q2. Please provide your contact details.


Tag: Contact No.
Type: Pre-filled contact no.


Q3. Please provide your Email ID


Tag: Email ID
Type: Pre-filled email id

Thanks , here are the details of your ticket:


Issue
Signature available to use
New Signature appended after setup
Request Details:
Additional Information:
Contact No:
Email ID:

Thank you , I have created a ticket {ticket#} and someone from Helpdesk will contact you shortly.

Yes

Do you have the signature already created in which you would like to add a hyperlink?


Yes / No
Type: Selections
Tag: Signature available to add hyperlink

No

Yes

Here are quick steps that will help you to create a new signature:


  1. Open a new email message.
  2. On the Message menu, click on Signature* and then click on Signatures**.
    image
  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4.Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box.


image


  1. Under Choose default signature,select the signature that you just created for:

Email Account
New message
Replies/ forwards


  1. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created

Were you able to setup signature successfully.


Yes
No


Type: Selection
Tag: Able to setup new signature using instructions

Yes

No

Ok , Let me create a ticket for you.


Q1. Please provide additional information related to your issue.


Tag: Request Details
Type: Text Entry
Mandatory : Yes'


Q2. Please provide your contact details.


Tag: Contact No.
Type: Pre-filled contact no.


Q3. Please provide your Email ID


Tag: Email ID
Type: Pre-filled email id

Thanks , here are the details of your ticket:


Issue
Signature available to add hyperlink
Able to setup new signature using instructions
Request Details:
Additional Information:
Contact No:
Email ID:

Thank you , I have created a ticket {ticket#} and someone from Helpdesk will contact you shortly.

Great , Please follow the below steps to add a hyperlink to your signature:


  1. In the Edit signature section, select and highlight the text you will add a hyperlink for, and click the Hyperlink button in the toolbar.See screenshot below:



    Create signature-addhyperlink1




  1. Then the Insert Hyperlink dialog box comes out, please enter the website address in the Address: box, and click OK button.


Create signature-addhyperlink2



  1. Now you can click the OK button in the Signatures and Stationery dialog box to finish editing.



    Create signature-addhyperlinkNOTE




NOTE: However, if you want this edited signature with hyperlinks inserted in new messages and Replies / Forwards messages automatically, you have to configure the default signature as follow:

Were you able to add the hyperlink in your signature?


Yes/ No


Tag: Able to add hyperlink using instructions
Type:Selection

Yes

No

Ok , Let me create a ticket for you.


Q1. Please provide additional information related to your issue.


Tag: Request Details
Type: Text Entry
Mandatory : Yes'


Q2. Please provide your contact details.


Tag: Contact No.
Type: Pre-filled contact no.


Q3. Please provide your Email ID


Tag: Email ID
Type: Pre-filled email id

Thanks , here are the details of your ticket:




Issue
Signature available to add hyperlink
Able to setup new signature using instructions
Able to add hyperlink using instructions
Request Details:
Additional Information:
Contact No:
Email ID:

Thank you , I have created a ticket {ticket#} and someone from Helpdesk will contact you shortly.

Great , I have created a ticket {ticket#} and marked it as Resolved