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Municipal Mobilisation Guide (Operation (Transformation Plan (Plant &…
Municipal Mobilisation Guide
Bid process
Mobilisation plan
Review timelines
WSL
Events & Milestones
Financial Model
Product review with each WSL
Identify one off costs, capex & ongoing costs
Mobilisation resource
Time & Expenditure
Process
Review & sign off each product costing
Review & sign off with WSL
Identify critical paths and add to Risk Register
Identify RGM to support bid
WSL review of tender documents
Mobilisation
Process
Review with client
Review with Bid Lead & RGM
Review with WSL
Review & sign off final mobilisation plan with Directors
Ongoing review of Critical Paths & update Risk Register
Meetings
Internal
Internal (Agree meetings structure with each WSL)
Business Manager, WSL and Project Lead to sign off once completed
Agree key milestones pass points with Directors
External
Agree meetings structure
Presentations to Councillors / Officers
Risk Register
Understand risks
Regularly review and update
Plan
Review timelines
Review Events & Milestones
Reconfirm Ownership of each event
Support
Seconded support
Admin
Manager
H&S
Finance
IT
Depot Based Trainers
Identify key personnel in current contract
Confirm support required
Identify operational WSL
Operation
Management Comfort Meeting
Q&A
Fully understand new spec vs old contract
Mobilisation feedback
Transformation Plan
Timelines working to
Events & Milestones
Recruitment
Service Change
Communuications
Plant & Equipment required
Vehicles
Containers
Property
Transfer Station
Depot Improvments
Create Biffa network of contacts
Create consistent use of Biffa Systems & processes
Identify outstanding events from mobilisation
Set out timelines to complete
Audit
Undertake 6 months into contract
Fleet
Compliance
SHQ
Migrate Compliance Documentation
Update Policies Board
SHQ
Create Tracker - all compliance documents aligned to ISO accreditation
Build programme to create / update records
Appendices
Formal handover documents from bid to mobilisation to operations to transformation
Costing sheet measuring bid & actual with explanation to any difference
Template Minutes for all internal & external meetings. (i) Previous Minutes, (ii) Review Mobilisation Plan, (iii) Risk Register & (iv) AOB
Sign off sheet with each Work Stream Lead, Mobilisation Lead & Biffa RGM / Business Manager
Up to date Biffa Contact List