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CHAPTER 8 (Factors that should be considered in determining menus and…
CHAPTER 8
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Logistics
Logistics is the discipline of planning and organizing the flow of goods, equipment and people to their point of use.
It is also regarded as those issues related to the supply chain – flow of materials, goods and services into and through an event.
Logistics are important because of the need to concentrate resources on a particular location for a particular time.
Without careful planning, supplies needed for the event may not arrive correctly.
Once the venue have been finalized, logistics committee can address some of the major method on transporting the goods and other official activities (such as permits and licensing, etc) for the event.
Catering
Providing good quality of food and beverages is as important as choosing suitable venue for an event.
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Apart from identifying the type of catering, the flow of services is also important and need to be given careful thought.
People prefer to line up in queues as it is more productive and may cause less confuse and irritation.
Technical Facilities
Technical facilities are more sophisticated nowadays, therefore event coordinator are expected to provide up-to-date technical facilities.
Backdrop and staging
Backdrop and staging is one of the important aspect in an event because it is a place where the location of the screen and corporate image of the organization is demonstrated.
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Amenities and cleaning
Sometimes, cleaning and clearing issues are neglected in the venue.
It is essential to clear the venue before, during and after the event.
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Introduction
There are many aspects that need to be taken into consideration in order to ensure the event can be conducted successfully. Those aspects are time, effort and hard work.
During the implementation of the event, the workload will increase and the number of staff and resources will increase too.
Once the venue of the event have been identified, the pace of preparation and development of the event will also increase because orders for equipment, facilities and services need to be placed.
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Finding the Event Site
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Site visit are useful but the organizer should have a reasonable idea of the event requirements before visiting the venue.
Buffets
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More than one direction or side of a buffet table should be available based on the size of the event and participants.
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Organizers should ensure that they have provided a seating layout for the event that will best suit the client.