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Digital Zen (Section 4: Regaining Control - Taming Your Inbox (Lecture 23:…
Digital Zen
Section 4: Regaining Control - Taming Your Inbox
Lecture 23: Wrangling all of your Email Accounts
Email is HUGE time suck
Workers spend an average of 28% of their work week dealing with email
Email is often used when a more appropriate medium is available
Root of the problem: email has become a digital dumpster
4 Step Inbox Freedom
Ideal State
Actionable task list vs. junk box
2.De-clutter
Consolidate email accounts and reduce incoming
How many accounts do you have?
What are they used for?
Accounts
Personal
Work/Professional
Legacy
Spam accounts - used for receiving SPAM
Take inventory!
Systematize
Automate and create a system
Implement
Lecture 24: Inbox vs. Archive - Achieving Inbox Freedom
Consolidate Focused or Gmail tabs into one inbox
Archive is NOT delete - it gets it out of your way, but keeps it searchable
Personally, I use folders/labels for this, and it works for me. Those are also still searchable, so I don't have to search manually.
I could archive old, unused folders.
Lecture 26: The Machete - Cutting Down your Overloaded Inbox
Choose a "Keep Date"
After this date, all emails will be mass-archived
This date will be in the past - 3 months? 6 months? 1 month?
Do you really need old emails sitting in the inbox?
Archive all emails before your Keep Date
Remember - archive does not mean delete - they are still searchable
Lecture 27: The Scalpel - Strategically cutting down the rest of your Inbox
Gmail search operators - find emails by specific categories
before:(date)
from:(sender)
from:(sender) subject:(terms)
label:(label)
has:attachments
has:attachment from:(sender)
cc:(CC recipient)