Project Management Tools (Benefits of using a Project Management Software …
Project Management Tools
Project Management Software Uses
Budgeting and Marketing Costs
Tacking time spent on actual project versus planning
Benefits of using a Project Management Software
Building reports and dashboard views to visualize project performance is easier
There is less risk of losing your progress than with manual tracking methods
Stakeholders can be granted access to view real-time progress and reports for greater visibility
Automated notifications can be set up to alert you when certain actions occur, such as when a task is assigned to you or if a task is past due
Project management software can coordinate tasks and automate workflows, so that team members are notified when one task is complete and another needs to start
Certain project management platforms integrate with other applications you, your team or your customers use, increasing efficiency
Lessons from previous projects, as well as documentation, can be stored in one centralized location
How to select the best project management software
Will my team actually use it?
Can multiple departments use it?
Does it support transparency and clear communication?
Is it flexible?
Can you generate custom reports?
Does it easily (and securely) allow for external communication/users?
Does it integrate with other tools we use?
Key features when selecting a project management software
Real-time collaboration. Project management software should allow for collaboration between team members and stakeholders
Sharing & storing documents
Cost management. Tracking and reporting of costs as well as monitoring for potential overruns.
Reporting. Customizable reports and dashboards that allow for real-time reporting
ase of use. If the system is too complex, your team will not want to use it
Other essential project tools
Real-time instant messaging
Knowledge based tool
File sharing tool
Personal productivity tools