Please enable JavaScript.
Coggle requires JavaScript to display documents.
You get an information that has financial figures (Seems like we already…
You get an information that has financial figures
Seems like we owe someone
Yes
It's a bill (invoice)
We do not have a bill, but we owe money to people we know. (ex : honorariums, awards, etc)
:green_book: Manually create a purchase order
It's an expense report
Review & Amend
:email: Transfer to Trello Board by email
:email: Transfer also to HubDoc
It's a statement
:e-mail:
Send to Bookkeeper
No
Seems like someone owes us
Before we ask the money, do we need it to be reviewed by more than one person?
Yes : Create an
Estimate
Make it reviewed through Quickbooks
:green_book: Convert it into an
Invoice
& Send
No
Is the person allowed to pay later?
:green_book: Yes : Create an
Invoice
:green_book: No + Not paid by either Plooto/Bambora/Eventbrite : Make the person pay / Record it as a
Sales Receipt
Seems like we already paid it
:question:
How to find if something is paid?
Check out the different sources of information ranked by the best
:clipboard: Check the
Trello Board
:blue_book: Check
HubDoc
:green_book: Check in
Quickbooks
:bank: Check in
Plooto
/
RBC Express
Made a manual payment because of
emergency
? (wire, cheque, etc)
Receipts
Seems like we're getting paid!
It's a cheque
Use
Create > Cheque
:green_book:
Record the payment in Quickbooks into UNDEPOSITED FUNDS
This is the #1 source of missing information. While there is different automated processes (Plooto, Bambora, etc). Classic ways of payments are not automated!
Anything else
Use
Create > Receive Payment
You don't know what it is about
Seems we already got paid
IF
It's a statement of transactions (Bambora, Eventbrite, etc) then we have to
create manually/automate the creation of
all transactions in that statement.