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Personal Productivity and Time Management (Anxiety and Stress Stress…
Personal Productivity and Time Management
Anxiety and Stress
Levels of Stress
Burn Out
Anxiety/Panic/Anger
Breakdown
Too Much
Exhaustion
Optimum
Fatigue
Too Little
Inactive
Laid Back
Reactions to Stress
Fight or Flight
General Adaption Syndrome
Signs of Stress
Mental
Feeling of isolation
Social Withdrawal
Difficulty in Concentrating
Physical
Sudden Weight Loss/Gain
Sweaty Hands/Feet
Heart Burn
Headaches
Emotional
Compulsive Behaviour
Bad Temper
Approaches to Managing Stress
Emotion Oriented
Avoiding Negative Thoughts
Thought Awareness
Affirmations
Cognitive Thnking
Acceptance
No power to change situtaion
Meditations
Support Network
Exercise
Rest/Sleep
Action Oriented
Time Management
Setting Boundaries
Being Assertive
Saying 'No'
Causes
Things on Mind
Unclear Outcomes
Lack of Action Steps
Abundant Distractions
Multitasking
Deadlines
Reducing Stress
Mind Sweep
Use a trigger List
Breakdown problems/projects
Habits
Composition
Mental Health
Physical Health
Spiritual Health
Happiness
Habit Loop
Cue
Routine
Reward
Changing Bad Habits
Identify the Routine
Experiment with Rewards
Identify the Cue
Time
Location
Emotional State
Immediately Preceding Action
People
Activities
Have a Plan
The Golden Circles
The "What"
What the company believes in
The "How"
What the company does
The "Why"
Products/ Services a company sells
VMOSA
O
Objective
What to accomplish
S
Strategies
The How
M
Mission
The What and Why
A
Action Plans
What Change/Who will do/ When?
V
Vision
The Dream
Your Dimensions
Physical
Exercise
Nutrition
Stress Management
Social/Emotional
Service
Empathy
Synergy
Intrinsic Security
Spiritual
Value Clarification
Commitment
Study
Meditation
Mental
Reading
Visualization
Planning
Writing
Goal Setting and Action
SMART
A
Attainable
Can be done within 6 months?
R
Relevant
I'll learn French to increase my job opportunities
M
Measurable
Learn basic grammar, vocabulary, speech
T
Time-bound
by the end of April, 2020
S
Specific
Learn French
Measures
Lead
Influences Lag Measure
Harder to Measure
Easier to influence/improve
Example: Counting the calories to reduce weight
Lag
Measure after the fact
Easy to MEasure
Hard to influence/improve
Example: Reducing 5 kg
Dealing with Stuff
Getting Things Done
Clearing The Mind
Breaking tasks into actionable items
Focus attention on tasks, instead recalling them
Importance-Urgency Matrix
Low Importance/ Low Urgency
Eliminate
Trivia
Distractions
Time Wasters
High Importance/Low Urgency
Plan
Planning
Relationship Building
New Opportunities
High Importance/High Urgency
Do
Crisis
Pressing Problem
Deadlines
Low Importance/High Urgency
Delegate
Interruptions
Some Meetings
Organizing Yourself
Capture Thoughts
Evaluate your thoughts
Determine desired outcome
Use trusted system to organize "stuff"
Determine Priorities
Next Action
GTD Work Flow
Collect Things
Process them
Organize the results
Review as options
DO
!
Current Priorities
Context
Self current energy level
Current Location
Available Time
Miscellaneous Actions
Reference Materials
Someday/Maybe Projects
Lists
Trigger Lists
Daily Rituals
Weekly Rituals
Recurring Tasks
What is it?
Actionable?
Yes
Less than 2 mins?
Yes
DO it!
No
New Project
2 more items...
No
Delete
Save as reference
Collect Thoughts
Trusted System
Kanban Personal Workflow
Kanban Board
Done
Doing
Next
Open Items (Backlog)
Personal Productivity
Outcome
Example: Learn Road Rules and Signs
Next Action
Join a driving class
Give Driving Test
Thought
Example: Start preparing for driving test
Proactive vs. Reactive
Proactive
What are our options?
Alternative approach
Choose a positive response
I choose
I prefer
I will
Reactive
Nothing I can do
That's just the way I am
I hate him
This won't work
I can't
I shouldn't
