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TENDER PROCESS (ACCEPTANCE OF TENDER (Write to successful contractor…
TENDER PROCESS
EXPRESSION OF INTEREST
Objective of entire process - each contractor meets eligibility criteria
SQ
-- SELECTION QUESTIONAIRE or
ESPD
- European Single Procurement Document
Assessing suitability
Eligibility criteria
Financial strength / technical abilities / resources / references
ITT
- Invitation To Tender
Preliminary Enquiry checks interest of SQ
Project information prepared for Tenderers
ITT issued to tenderers
TENDER RETURN
Contractor submits tender = price B & Qs
CHECKING TENDERS AND NOTIFICATION
Late tenders rejected
QS to detect any errors prior to acceptance
QS scores tenders based on criteria
TENDER REPORT AND RECOMMENDATION
QS provides report outlining process and results
ACCEPTANCE OF TENDER
Write to successful contractor accepting offer
'Standstill period' - for any challenges
Offer acceptance initiates CONTRACT
CONTRACT documents signed
NOTIFICATION OF TENDERERS
Inform unsuccessful tenderers
CONTRACT PREPARATION
Full CONTRACT documents prepared signed
Construction Issue information issued
CONTRACT AWARD milestone
SHORTLISTING
Framework where shortlist is established
Approved list of competent contractors on small jobs
Client may ask Design Team for recommendations
TENDER DOCUMENTS ISSUED
TENDER RETURN
CHECKING OF TENDERS AND NOTIFICATION
TENDER REPORT AND RECOMMENDATIONS
ACCEPTANCE OF TENDER
NOTIFICATION OF TENDERERS
CONTRACT PREPARATION
TENDER QUERY
TQ received from tenderer
QS issue query raised, design team respond to all tenderers on a TQ tracker
ERROR IN TENDER RETURN
CONFIRM OR WIITHDRAW
Public sector procurement
Tender price can not vary
CONFIRM OR AMMEND
Correction of tender price permitted
If price still the lowest then tenderer is successful