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Records Retention, Retrieval and Transfer - Coggle Diagram

- - - - listing of an organization’s records
        
        Location of record
        
        Frequency of use
        
        Volume of filed records
        
        Classification systems
        
        Types of records
    - - Collected information
        
        Names & dates of records series
        
        Records locations
        
        Storage equipment
        
        Number of storage containers
        
        Records reference rate
        
        Records media - paper, micrographic, electronic, or optical
        
        Records size - letter, legal, tab/checks, other
        
        Records housing - folders, binders, cassettes, etc.
        
        Records value - vital, important, useful or nonessential.
        
        Retention requirements
- - - - File inventories
      - File activity
      - Record destruction dates
      - Records retention periods
    - - Barcodes
      - Barcode scanners
      - Recharger/downloader
      - Personal computer and software
  - - - Procedures for borrowing paper
        
        Canceling charge-out for returned
        
        Following up on borrowed records.
        
        Charging out cards and folders
        
        Reserving records
        
        Request record and folder
- - - - Periodic
      - One-period
      - Perpetual
  - - - Transfer Boxes and Labels
      - Guides and Folders
      - Equipment
- - - - Inactive records index
      - Charge-out and follow-up file
      - Destruction date file
      - Destruction file