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A High-profile activity or occasion Types and classification of events…

- - - - Venues
        
        Choosing the right venue is an important decision - the location affects almost everything else. Finding a venue can take anywhere from a few days to a few months to finalize. Clients face different problems when choosing wedding venues: space constraint, booking and reservation of venue, distance and travel, arranging accommodation for outstation guests as well as transportation to and from the wedding venue.
        
        Another problem that clients may face is not considering little and basic products and items that play a significant role during the preparation of a private high-end event that fall in-between at the end moments.
        
        It can be a problem to find the perfect venue which fits the theme of the wedding and other subsequent details. An indecisive client must also consider the value of the venue. Value can be anything of importance that may be implemented with the venue like projectors, free Wifi or other technological products.
        
        Additionally, uncooperative weather is an instant epidemic that can cause an utter catastrophe. Hence, the client must be prepared with backup supplies if the occurrence of a weather change hits the event.
      - Budgeting
        
        A serious problem when budgeting is that the client may plan and spend as they go, hence they wind up spending more than the actual budget. Or putting themselves in a situation in which it would be too late to realise what mistakes they have made.
        
        Budgeting is very time-consuming, especially if clients are in a rush or in a poorly-organised environment where many iterations of the budget may be required.
        
        Determining a suitable budget is the main priority before starting anything. It is required to know what is a priority and what is not - and start allocating funds accordingly. This can be a significant problem if not done accurately since these numbers will change as the client plans.
      - Wedding Attire (Wedding Gown or Tuxedo)
        
        The process of purchasing wedding clothes such as wedding gowns and tuxedos can be difficult. In the case of buying wedding gowns for the bride, there is an infinite amount variation and style when trying to decide; making this decision can be very confusing and cause indecisiveness.
        
        The bride and bridegroom would have also considered the price range or budget they are allowing themselves to save and use when purchasing their wedding cloth
        
        When purchasing wedding dressing, the bride needs to schedule an appointment a month in advance, especially during busy seasons.
        
        Estimation of 8 to 10 months for the wedding to get made.
- - - - Location and Spacing
        
        Trade Shows are a wonderful way to branch out companies and become open to different opportunities. Trade shows usually have a large attendance from both exhibiting vendors and attendees.
        
        Due to the large attendance, businessmen, businesswomen and companies face a significant problem, in which they underestimate the space needed for each booth. The tight space compromises the event experience for both exhibitors and attendees as the irritation of getting caught in human traffic during the event can ruin everything as a whole.
      - Overspending marketing budget
        
        The overspending of the marketing budget can deeply affect the performance of exhibitors and companies during trade shows. This inaccuracy can affect the broader business budget, or under-spend and deprive the exhibitor of the exposure they need to establish their business.
      - Neglecting Budget Allocation
        
        Starter companies fail to recall the importance of detailed budget allocation, hence they find themselves failing to advertise and market effectively, as a result, losing the control of the overall trade show expenditures.
      - Poor display and decoration
        
        The initial impression from clients severely depends on the display and presentation of the exhibitor's booth. This significant but yet forgotten element can certainly affect the performance of a booth and its interaction with new clients.
        
        Similar to a job interview, first impressions can determine the effectiveness of your act.
        
        Therefore, a display that does not truly represent the nature and work-ethic of the business in a positive light can steer away from potential clients and attendees.
        
        A display that is not vibrant, clear about who the exhibitor are and what they do, and does not spark the sign of interest and enthusiasm can notably lower the rate of the attendee. As a result, this harms the exposure of your business and its ability to expand and venture out that may open up different opportunities.
      - Wrong person in the booth
        
        Many business owners hire interns or temporary workers to be the face of their booths.
        
        This can be a major consequential complication as the hired intern has full control when determining the representation of the company and its ability.
        
        This problem elevates furthermore if the intern or temporary worker lacks in the skills of communication. Hence he/she will be inadequate to answer questions competently, setting suitable appointments as well as negotiating for yourself and what your company stand for.
        
        If not taken into account, this common trend of the hired hand can turn off serious buyers and attract bad press in the long run.
- - - - Invitations and Seating arrangements
        
        The incorporation of plus-ones could distort the guest-list and the allocated seating plan as if not mentioned or brought to attention beforehand. Individuals brought as plus-ones could be invited themselves separately in the guest list while having their own plus-ones, therefore, this could cause a miss-count of seats needed in the venue as well as complications.
        
        Another major problem when hosting an award show is seating arrangements and guest list. If not taking into serious consideration, this simple but major factor may affect the performance and function of the award show as a whole.
      - Value
        
        Not everyone will be walking away with a memorable trophy during award shows therefore, it would be necessary to offer added attractions and gifts.
        
        Considering the making of gift bags for the special guests will add value to the event as well as cause greater retention and obtain audience loyalty, satisfaction and appreciation.
      - Budgeting
        
        Over visualizing an award ceremony without the appropriate funds and budgets can be an drastic problem. Without the rectified amount of money, the idea of an award show will be unattainable, therefore the unrealistic foresight will be destroyed, hence, causing severe disappointment and failure.
        
        Hosts will need to also consider the cost of promotion and advertisement they are willing to spend to encourage candidates to enter.
      - Theme and Entertainments
        
        Having unoriginal and repeated themes for award shows can mundane the audience and its attendees.
        
        Having a unique and inspiring theme is a way to differentiate an award show and get attendees excited. The decor, invitation and entertainment, and theme can help inspire the special guests. But, hosts and planners must take into considerations that these custom-made requested additions can raise the cost of the productions, therefore, going way over budget.
        
        An additional problem when planning an award show is the lack and shortage of entertainment. Guests and attendees have come for a show; simply reading out a list of award winners' names and watching can be monotonous for non-winners.
      - Technological Devices
        
        Lighting is a fundamental yet so often overlooked aspect when in preparation from an award show. It creates ambience, mood, enhances decor or draws attention to a design element.
        
        Hosts and planners tend to overlook the small details that differentiate an average event and an extraordinary event. A prime problem that tends to show a continuous appearance is not taking a moment to test equipment and devices before a award ceremony begin: microphones, speakers, lighting gear, etc.
      - Promotion and Media Coverage
        
        Without the high-quality content to promote, the renting of the best venue in the city and the invitation of the best speakers and attendees would be unreasonable and go to waste. Therefore, due to the absence of promotion and media coverage, an award show won't find its place of people's "must attend" list.
        
        Another problem when hosting award shows is that they tend to be significantly prolonged, therefore, this takes away time from attendees. As a result, this could build distaste and exasperation from guests, and cause an overall negative impression on the event.
- - - - Not Adding Gratuity in the Budget
        
        This is a very recurrent problem that can occur continuously as event managers may not be aware of whether gratuity is included in the bill. Event Manager has to be extremely aware of this common mistake as a lot of the time the restaurants fail to mention this fee.
      - Timing the Delivery
        
        The timing of the delivery is also very momentous. Event managers have to make this important decision and accordingly suffer from the consequences as they do not have any control over when the delivery may arrive.
        
        This can result in one of two scenarios, either the food delivered too late, causing the concern and worry about hungry and impatient guests, therefore resulting in dissatisfaction and frustration. In the opposite scenario, there are a chance that the delivery time is set too early, therefore, causing the worry about the food no longer being hot or fresh by the time it has to be served to the attendees.
      - Not Including Vegetarian Options (or Gluten Free)
        
        When planning a modern meeting or event, there is an increased likelihood that some attendees are going to be vegan or have specific food preferences. If not recognized, event planners risk themselves to be in a humiliating situation, in which they might not be aware of the attendee's needs and preferences of food allergies or lifestyle and religious dietary restriction.
        
        It can get really awkward and shameful if planners did not provide a substantial menu option for the special guests.
      - Underestimating the Amount of Food
        
        Since this is a high-profile event it is easy to assume that there will be a large number of attendees and guests present, therefore estimating food can be a difficult task.
        
        This varying estimate can be strenuous to pinpoint and finalise as every restaurant makes different proportions and every person eats different amounts of food depending on their appitite.
    - - This significant document outlines the details of an event. It serves a guideline for the hotel to execute and communicate logistics to all necessary hotel departments.
      - This built BEO will be typically sent to the event planner for review before the day of the event.
      - This crucial document can cause consequential errors and mistakes if disregarded in the simplest of ways. As if any item is not listed in the BEO, there is no expectation for it to be at the event.
      - Therefore, the slightest miscommunication of this document can result in a very messy and unwanted set of circumstances.
      - It is also important to remember that individuals may also mislead promise when talking verbally to build-up and stimulate the excitement of the upcoming event, but if it is not written in the BEO it will most likely be forgotten and neglected.
    - - The case of being short-staffed affects the performance of both the present staff and the event as a whole.
      - From guest satisfaction decreasing to employee strain and burnout; staffing issues such as absenteeism, late notification of unavailability and poor timekeeping can cause stress to event managers.