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Planning (Information Management (Storage (Security?, BAckups?, Version…
Business Case
- Single most important document in project
- Typically authored by PM
- High level overview of project
- Problems/Opportunities
- Justification for undertaking project
- Evaluate benefits, costs and risks of alternate options
- Provide rationale for preferred solution
Components
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Risks
What may go wrong? Specifically, what might cause problems for the business?
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Benefits Management
Measure Project Success - define criteria
The mechanism for understanding what organisational benefits will accrue from the project and the systematic management of them until they are realised
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Definitions
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Key Performance Indicators
Measures of success used throughout project to ensure progress toward succesful conclusion
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Benefits
Quantifieable and measurable improvement resulting form deliverables. Often tangible value - monetary terms
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Investments Appraisal
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Methods
Payback
Projected income compared against initial cost - understand when investment recovered. Expressed in years (time)
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Net present Value
Make allowances for value of money over time
Normalise future values to todays prices
Heavily reliant on choice of discount factor
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Disadvantages
Complex to calculate
Relies on accurate discount rate
Implies greater certainty but unjustified
Internal rate of return
utilises figures from payback and Net present value- plotted on graph - where does line cross X axis? and expresses a % figure
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Information Management
Information management plan
Scope- what info in plan?
Roles and Responsibilities - who does what, regarding information?
Tools and techniques - use what systems?
Process- which ones followed?
Audit - how will we ensure plan carried out?
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