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2.0 Understand the styles, classification and the management of global…
2.0 Understand the styles, classification and the management of global information
2.1 Information styles and their uses
Numerical
Numerical data can be used almost anywhere, from showing dates and times, statistics, percentages it is even used often in code.
Braille
Braille is used to help blind people read important information.
Audio
Audio can be used in situations where only sound needs to be heard and you don’t need anything visually displayed for example music, podcasts and even aids for blind people.
Tactile
Tactile is used to help people perceive something by touching it, for example, touching fur can help someone perceive an animal
Animated Graphics
Animated graphics can be used in various different ways like in cartoons, films, web-comics, television and much more.
Subtitles
Allows deaf viewers to access audio information. Films, interviews and other news items can also be translated via subtitles.
Video
A video can be used to present information in a visual format, reproduce a past event of a piece of evidence or just being some make belief for entertainment it can be viable in many scenarios such as presentations, assemblies, movies/films, television and even as evidence for example in court.
Boolean
Boolean can only be used for thing that has 2 states such as true or false, or one or two. It can be used in tables which have only had two states yes or no, tick boxes and it is very often used in programming.
Graphic
The use of an image to display or represent something in a visual format
Tables and Spreadsheets
Both different formats for storing numerical data. Using a database or a spreadsheet means that data can be analysed by inputting queries and identifying patterns
Text
Used in everyday life where something needs to be explained.
Charts and Graphs
Charts and graphs to present data in a more visual manner than lists of text by using lines or boxes. Many people find charts and graphs easier to use when identifying trends or comparisons.
2.2 Information Classification
Confidential
Information that is meant to be kept secret or private. This is a higher degree of restriction than sensitive information. This information would be needed for some staff but not all.
Classified
This is public information that should be kept private. Information that is deemed sensitive and therefore has restricted access.
Private
This is information about individuals or organisations. It is covered by the Data Protection Act and so would need to be held in a manner that was legal. Information that is not personal is not covered by this Act.
Personal
Personally identifiable information that can be traced back to an individual; any disclosure of this information could have a negative impact on the person, for example identity theft.
Public
Public information is information that can be easily found and is not hidden at all and actually usually on display for everyone to see.
Business
Information about businesses. This can include sensitive and non-sensitive information.
Non sensitive
Information that is not publicly displayed to everyone but is fine to be seen if found.
Partially anonymised
Partially anonymised information has had some information removed.
Sensitive
Sensitive information should not generally be available. It can cause harm if released.
An example of sensitive information would be medical records.
Completely anonymised
Information that is completely anonymised has had any information that could link the record to the source, or the person or organisation it’s about, removed.
2.4 Information Management
Analysing information
This is the stage where the information is examined so it can be interpreted.
Securing information
Information goes through methods of protection such as encryption if sensitive data or backing up data so if it’s lost it can be recovered and can prevent people from accessing the data unless they have the encryption key.
Manipulating and processing information
This is when information goes through a series of operations to reach an end result in which the information is in a usable format, it can also be edited for a specific use.
Transmitting information
This is when the information that is processed is sent to other users within the organization or possibly outside the organisation.
Collecting, storing and retrieving information
A database allows information to be collected via a form, stored as records and then retrieved and sorted using queries.
Impact on individuals and organisations
Processing information puts responsibilities on the individual in an organization, also it might cost more for an organization to keep data extra secure like for buying servers to store data, prices for subscription fees for anti-malware/anti-virus software and keeping external backup locations in case the organization suffers major physical damage to one location
2.3 Quality of info
Validity
Information must be accurate and on time
Reliability
Who made this the source of info. How credible are they?
Bias
Is the info one sided? Info could be correct but ignores another point of view.
Comparability
Can be compared with similar info . E.g compare the annual sales of two organisations.