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Event function handover to ACU Q1 2019 (TODO February (EMS (Gathering…
Event function handover to ACU
Q1 2019
TODO January
Handover meeting with IBF
18 Jan 2019 :check:
Prepare and deliver info session with Event Owners on new contract fee structure
30 Jan 2019 :check:
Kick off Q2 events
during Jan as per EMS milestones :check:
Finalise ETF workplan + deliver
31 Jan 2019 :check:
Handover meeting about Sawa :red_cross:
postponed for lack of time
Shadowing
ongoing
:recycle:
One coordination mtg with PCO
Revision of two user guides on event organisation made by COMM
in progress
:recycle:
TODO February
EMS
Hands-on session for Eva :check:
Gathering feedback from users and transfer it to ICT
in progress
:recycle:
One mtg with Event Owners
Two mtgs with Nick
Kick off Event Process revision
Calendarise kick off further events
as per ETF workplan :red_cross:
Budget freezing
Travel guidelines & DD on reimbursements
in progress
:recycle:
Define revision needs for FIN+OPS guidelines :check:
Info session for POs on revised Event Organisation user guide :check:
MAR
Two coordination mtgs with PCO
:check:
Shadowing
on going
:recycle:
SRM pilot
in progress
:recycle:
Revision of Event Organisation user guide
on going
:recycle:
Deep dive into the contract (MAR and NDM two sessions) :check:
TODO March
Travel guidelines & DD on reimbursements finalisation
Q1 :check:
Efficy training :check:
:red_cross:
NB: PCO has provided user friendly written instructions about Efficy
Kick off Event Process revision :check:
EMS
Liaising with Nick for implementation of changes requested
in progress
:recycle:
Handover of the agreement and procedure with Sawa :check:
Mid-term assessment of handover
Shadowing
26 Feb - Inna, Torino
10 April - Nadezda, Tunisia
29 Jan - Liia, SB, Torino
14-15 June - Barbara O., Torino
Action Q2
Event workplan mid term review
Kick off Q3-Q4 events
Mid-term assessment of handover
Update of financial guidelines :fire:
Information session event owners + PCO :question:
TBC
Finalise EMS finetuning :fire:
Action Q4
Update of operational guidelines :no_entry: This could be changed depending on the Event Process plan priorities