6.2.1 The Selection of the appropriate tools + techniques to present…
6.2.1 The Selection of the appropriate tools + techniques to present information
How processed data will be presented will depend on:
What information to be presented.
How it is to be presented
The objectives defined during the initiation phase of the project life cycle.
Information can be presented using
A word Processor
Desktop Publishing Software (DTP)
produce,edit + format mainly text based
Documents can be saved + retrieved later
of the same document can be saved.
Spelling + grammar check
can be used.
Data can be imported from other files.
can be used.
may be a limited choice of symbols.
device with word processing software need to be installed to create documents.
Store + process numerical data
store + process numbers
numbers can be formatted to meet defined objectives
can be carried out .
What - If analysis
can be carried out.
Graphs + charts
to be produced.
n - built functions.
Inexperienced users can input incorrect formulas.
produce incorrect results.
Not able to produce text- based inputs.
Store data + records in an organised way.
can be created to present
results of queries.
Queries + reports
update when data is added.
store data in different tables + reduce duplications.
Easier to search large quantities of data
than in a spreadsheet.
become complex if several tables used.
Difficult to set up
user is inexperienced
Incorrect query produce
kept up to date if the results of the queries are to be relied on.
Desktop Publishing (DTP) software
Arrange text + images into publications
can be used to
position text + images.
used to place components.
Text + graphics
imported from different sources.
Software includes a
range of templates.
Different types of DTP software can
have compatibility issues.
Difficult to create
unless the user is experienced
Create a slideshow to present to the audiences.
Slide show includes
range of different components.
Template can be used for consistency.
have links to other resources or files.
presented by a speaker / automatically with no human involvement.
deliver message to large audience in one go
automatic timing can be set for each slide
A speaker can
which slide to move depending on the audience involvement.
too much inf
o on the slide can make it
difficult to read.
Effects: animations/transitions may become too
too many effects + features
are used the presentation may