Incorporating Data
Tables and figures are an integral part of a well-written scientific paper.
How to create a good table?
If a table has only a few rows and columns, try stating the findings in a few sentences. Information in small tables can often be presented better in the text.
Decide whether a difficult prose explanation could be better described with a figure.
Consolidate similar information into one table to let the reader compare easily so that the reader does not have to search for related information.
Does your figure show more than could be said in a few well-chosen words? A figure is not always better.
If the text is crowded with detail, especially quantitative detail, consider creating a table. Do not overload the text with information that could be presented better in a table.
Guidelines for Preparing Tables
Both tables and figures are used to support conclusions or illustrate concepts, but
they have essential differences in purpose.
Tables present numbers for comparison with
other numbers or summarize or define concepts, terms, or other details of a study.
Do not insert blank columns or rows.
Asterisks or letters next to values indicating statistical significance should appear in the same cell as the value, not an adjacent cell
Do not use the enter key within the body of the table. Instead, separate data horizontally with a new row.
Spell out abbreviations at first mention in tables, even if they have already been defined in the text. The reader should be able to understand the table content without referring back to the text.
Always use Microsoft Word's table feature when creating a table. That is, the table that you create should have defined cells. DO NOT create tables by using the space bar and/or tab keys. Do not submit tables in Microsoft Excel.
To highlight individual values in tables, you may use boldface type, italic type, or underlining. Any highlighting must have a supplemental note of explanation; attach the note symbol to the first value that is so highlighted. Do not use color or shading.
The Graphic Elements
Fill patterns and shading
Three-Dimensional Graphs
Legend
Lines
Axis scale
Do not crowd the interval marks on axis scales. Fewer may be better. Rarely, if ever, rule in the coordinates grid—not even in light lines or dots.
Include a complete legend to identify symbols, lines, and patterns. Put the legend inside the figure box, preferably above or to the right of the figure.
If you need to shade parts of your figure, keep in mind that the spaces between the elements of that shading will be reduced when the figure is reduced.
Every line in a figure should have meaning and purpose, so authors should avoid using decorative borders, shadows, and other three dimensional effects. Lines should be of consistent weight and sufficiently heavy (at least 0.5 point) to ensure a high quality reproduction.
Use three-dimensional graphs only to represent three dimensions of data. If there are no data for the z axis, do not use three-dimensional formatting. This may require changing the default settings on your software.