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CREATING & CONTROLLING FILES, what menu has been introduced by your…
CREATING & CONTROLLING FILES
Creating file
:check: PAPER FILES
:check:File is the physical
:check: Documents are held together
:check:Physical Files
File Cover (file jackets or folders)
• file title
• classification codes
• keywords or index terms
• date of opening
• references to previous, continuation or related files
• security classification
• retention and disposal information.
• Treasury Tag
• using a pillar or ring binder
maintain the file
• never too thick
• never be repaired with adhesive tape
• Advice on repairing damaged files
Filing Procedures
:check:Filing the document
• filed in the same order
• Associated papers
:check:Filing the file
To place together within the file all the papers relating to each transaction
:check:Methods of Filing
• Back to front (basically)
• Front to back
• Split file system (foliating’ documents)
What is to be filed?
:star:Substantive /Functional / Fundamental documents should be filed.
:star:Inward correspondence
:star:internal minutes relating
:star:Internally generated administrative
:star:Financial, legal and operational documents
what menu has been introduced by your lecturer?
LAICIKANG
ABG MOHD NURAZLAN B. ABG BOHARI (2020975489)
