Please enable JavaScript.

Coggle requires JavaScript to display documents.

Chapter 3: Managing Current Record, Functions of Registry, vs, Nurin…

- - - - The records system
      - The records staff
      - The allocated space for the registries
      - The records equipment and supplies
    - - The advantages of centralized registry
        
        intellectual control over the records
        
        Control over records creation with a file design (no duplication)
        
        Standard procedures on record mgt. will be in place
        
        Keeping of records can evolve into a specialized activity.
        
        Saving in terms of manpower and equipment
        
        Confidentially of info. is more easily safeguarded
        
        Info. hogging (monopoly) will be difficult
  - - - There are various units or divisions within a dept. (normally a large dept.) that have their own small registry units.
    - - Advantages of Decentralized Registry
        
        Faster retrieval & speedier decision making
        
        Saving in cost labor and expensive equipment
        
        Easy access to info
- - - - Operating The Mail Room
        
        Organizing
        Allocating of duties & responsibilities
        
        Coordinating
        Coordinate activities of more than one registry with the mail room services and operations
        .
        
        Planning
        Conduct survey to determine volume of mail
        
        Budgeting
        Budget forecast (postage, replacement need, procurement of equipment)
  - - - file cabinets or the modular shelf filing must be maintained with orderliness.
      - flat surfaces should be kept clean and clear of material
      - kept with a clean, neat and orderly appearance
      - Charge-out and other control guides must be properly maintained