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Project Planning: The Project Infrastructure - Coggle Diagram
Project Planning: The Project Infrastructure
PROJECT'S HAVE
Infrastructure:
Document in project charter and identifies the project's governance structure & all of project resources.
Governance:
provides a framework to ensure that a project aligns with chosen business strategy while ensuring that the time, money, and resources.
Oversight & Accountability
Decision making
Authorization
Resources
Structure
Project Charter:
serves as an agreement & as a communication tool for all of the project stakeholders
Required Resources:
people, processes, tools, & Technology (must be obtained)
The Project Team
Roles of Project Manager (PM)
:silhouette:
Managerial Role:
Focuses on planning, organizing and controlling.
Leadership Role:
Who is invited on and sometime off the bus.
Attributes of successful PM :pencil2:
Ability to communicate with people
Ability to deal with people-personalities
Ability to create and sustain relationship
Ability to organize
:check: Technology Skill. :check: Business/ Organization knowledge. :check: Interpersonal skills
Formal Organization
Formal grouping & specializations
Published line of: Authority, Responsibilities, Reporting Relationship, Communication, Decision Making
Functional Organization
Advantages
Increased Flexibility,
Breadth & depth of knowledge & experience
Less Duplication
Disadvantages
Determining Authority & Responsibility
Poor Response Time
Poor Integration
Project-Based Organization
Advantages
Clear Authority & Responsibility
Improve Communication
Hight level of Integration
Disadvantages
Project Isolation
Duplication of effort
"Projectitis"
Matrix Organization
Advantages
Hight level of Integration
Improved Communication
Increased Project Focus
Disadvantages
Higher potential of conflict
Poorer Response Time
Procuring External Project Resources
Can be Internal/External acquired
Decision depends on
: Project Scope, Availability of the products & services in marketplace, Cost, Quality, Terms & Conditions, Experience & skills of the project team
Business process outsourcing, including offshoring, is one option for acquiring external resources
Procurement Planning
Begins by determining which project needs can be fulfilled internally/ externally by project team.
A request for RFP may be developed & used to solicit bids, quotes, or proposal for services or good from prospective sellers.
Contracts Between Sellers & Buyers
Once seller is selected, the buyer may enter into contract negotiations so that a mutual agreement can be reached
Contract is a document signed by the buyer & seller that defines the terms and conditions of the buyer-seller relationship.
Categories for Procurement-Type Contracts
1. Fixed-Price/ Lump-Sum Contracts:
A total or fix price is negotiated/set as the final price for a product/ service. May include for meeting certain performance objective/ penalties if those objectives are not met.
2. Cost Reimbursable Contacts:
Payment is made to the seller to cover the seller's actual direct costs and indirect costs. May include incentives for meeting certain objectives/penalties if those objectives are not met.
Types:
CPF/CPPC, CPFF,CPIF.
3. Time and Materials (T&M) Contracts:
A hybrid of cost-reimbursable and fixed-price contracts. The buyer pays the seller for both the time and materials required to complete the work.
The Project Environment
A Place to call home, Technology, Office supplies, Culture
Project Charter
Sever as an agreement and as a communication tool for all of the project stakeholders.
Document the project's MOV.
Defines the project's infrastructure.
Summarizes the details of the project plan
Defines the project's governance structure.
Shows explicit commitment to the project.