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TRANSPORT DEPARTMENT - Coggle Diagram
TRANSPORT DEPARTMENT
1. WHAT IS A COMPANY´S ORGANIZATIONAL STRUCTURE?
WHAT ARE ORGANIZATIONAL STRUCTURES FOR?
To establish the characteristics of the organization of the company.
Establish the objetives of the structure of the work system.
To define how the group of people that make up the company is managed
Is how the hierarchical system is structured wihin an organization and it serves to realize the functions and tasks of all members of a company as well as the relationship between them.
7. PLANIFICATION OF TASKT
No-fixed services
Sporadic services
Fixed services
3. 3 TYPES OF ORGANIZATIONAL STRUCTURES IN A COMPANY
DIVISIONAL: companies arestructured by geographical areas by products
MATRICIAL: is a mix of functional and divisional structures. Companies have opted in recent years.
FUNCTIONAL: companies are structured according to the functions that are in the company
6. RELATION BETWEEN THE TRAFFIC RESPONSIBLE AND THE OTHER DEPARTMENTS
It is very important the relation with the Financial Manager as it is necessary to know the financial situation of each client, the type of payment agreed, the financia solvency.
4. ORGANISATION CHART OF A TRANSPOR COMPANY
COMMERCIAL ENTITY
can be classified as:
Own fleet and outsourcedvehicles that they even are transport companies
Outsource the vehicles
Firms with own fleet
COOPERATIVE COMPANIES
They are characterised by structuring their organisation within other serf-running businesses with the same characteristics.
Are organized:
to provie services
to develop trip reduction programs.
to provide employee benefits and patronage profit-sharing
5. FUNCTION OF THE TRAFFIC DEPARTMEN
COMPOSITION
Responsible of traffic
Responsible of traffic AREA
Assistants/officers
OTHER PERSONNEL RELATED WITH THE TRAFFIC DEPARTMENT
DRIVERS
Driver-partner
Suppliers of transport service
Usual third party
Drop and hook services
Sporadic third party
Salaried employee
RESPONSIBLE OF AREA
Management or hire of transport services
Coordination of the fleet and the personel of the department
Customer service
STRUCTURE
depending on:
The area of influence
The type of fleet
The dimesnion of the fleet
The control over the fleet
2. DIFFERENCES BETWEEN VERTICAL AND HORIZONTAL ORGANIZATIONAL STRUCTURES
VERTICAL
Useful when efficiency is the key to the business and the environments.
HORIZONTAL
Customer focus. Is more flexible organizations with better internal communication.
8. TELEMATIC CONTROL SYSTEMS
Nowadays the most common in GPS
Private nature system: ORBCOM
Fleet Managemen system are an example of LBS
Help Traffic Coordinator with his/her tasks.
Fleet management systems
Tracking of vehicle
Steps to set up a fleet management system
Bidirectional communication
Google and the new thechnologies of fleet management
Acquisition of data
9. HOW TO CHOOSE A FLEET MANAGEMENT SYSTEM
BENEFITS OF THE IMPELMENTATION
Main benefits to facilitate the duties of the Traffic Coordinator
Allows to track vehicle and cargo
Allow to adjust the shedules
Provides with the required info
Reduces the paperwork
Improves the time of reaction, punctuality, efficiency and satisfaction fo the clients
It maximises the productivity of each shipment giving the maximun precise to the logistics management.
Types of benefits
Improvements for increasing the income
Added value to the client
Improvements in the traffic management
Information to be evaluated:
Determinate the use of the system
Personalised the process of the data of the company
Evaluate if the company is ready for the change
Evaluate cost of implementation and collected benefit
10. FREIGHT EXCHANGE MANAGEMENT SYSTEM
It is a virtual platform where SPOT cargos meet available vehicles.
Main characteristics:
Offer and serach of freight exchange/vehicles.
It allows the work with companies with higher efficiency
Allows to check the business list depending on specific routes
Allows to include draft rates
Allows to go into the system at any time
Main types of freight exchange:
Online
Offline
Informative
Open or private access
Main databases:
Net-d
BCT
Wotrant
Mercatrans
Infotrans