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Running an event - Coggle Diagram
Running an event
Social Enterprice
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Tasks
As there would be stands with food we would need to have licensic for serving food and it need to be approved by Food Standards Agency so to sure healthy and safe food. Also if we would like to play songs we would need to get licensing for playing music in public.
We would need to plan of the order of activitys that would be taken place druning the event, so that soem activitys would not be skipped. It also help to orginise the whole event. Also as the event would be open to anyone will would need to resever an venu that would have large amount of people, so something like an local park would be perfect for event.
Catering should sale so homemade food for the attendees, also sleeing varity of drinks, snacks, and sweat so that there would be something for everyone. All the mony raised by food standes would be given to the selected charity.
If orginsing an event we should have two type copys (phsical and digital copy) of all documents. So that we would have proof of owing everthing and to know what we should follow any rules that are listed on the document.
The location should be close/in the town so that would be accessible to anyone in town. As it would be in town others may travel to this event by the train
The venue should be an open place for anyone would pass by would stunble to the event and help out with the charity.
We would need to make contracts with ever standes and the place so that we would know how much will it cost us to host the event in whole, and then we would need to give the rest of the money to the selective charity
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business events
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Tasks
legal requirements : as we will be hosting a large venue we have to consider the lidensing laws we have to follow for a large gathering and the licencing for food to be served at the venue
planning and reserving facilities: we should consider that we will be having a lot of people attending our venue so we have to have a venue tht has th capacity t fit all the people in it
catering : when entering the venue the business man should be offered a glass of wine or any beverge that the bar men have or a water if thy are non alchollics
contracts : we will have to have a couple of contracts as we will have to have contracts for hireing the building and any other facilities that will help during the event (these will have to be taken into account when looking at costs of the building).
location: a good location for a business conference should be in a capital city where thare are already a lot of businesses around
preparing documents: when we welcome the buisness men we should make sure that they get a breifing document orsomething along those lines informing them of any conrtact details and things that will happen in the event
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Sport
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Tasks
Location: A sports event should be set in a large city preferably in the summer. Planning the event in a city allows for more publicity. Furthermore, the event must be done in sunny and clear weather, making the summer the best option.
Catering: Every attendee should be given a drink and snack with access to the resturant/bar however the food servered will not be free.
Venue: A sports venue should be interactive and playful with a colourful theme however keep in mind that the target audience changes depending on the type of sport.
Legal requirements: Licencing should be put into concideration (food laws, health and safety laws). For example any food served at the event should be checked and approved.
Planning and reserving facilities: The event will take a large amount of time so it is important to bring/reserve a lot of essential failities such as a bar or resturant.
Preparing documents: Documents are key in making a sports event sucessful. The document should relay the activities, time, food, and location of the event while looking colourful and unique.
Contract: Multiple contracts will need to be made in order to use all of the facilities. For example: We will need to hire a resturant/bar for the food, and we will need full access to all of the usable facilities.
Celebrations
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tasks
legal requirements while hosting a mass event we have to consieder allt he legal requirements like curefues and ways to gte home for the atendees
planning and rserving facilities: when planning a large group event we have to consider an apropriate venue facilities for the venue like food facilities and busses ot taxis
catering: the food serveed at the venue should be light so if the atendees will be doing physcal aftifities it suits their needs also the food has to be of good quality and labled for any allergens
preparing documets : as this is an celebration vent we will have to write invites and send them out to people who you want to invite therfore having to create many documents depending on how many people ypuo want to attand your event
location: if we were to organise a celebration venue we might look at outdoor areas for people to meet at as it woukls be better than a closed indoor space
contracts; if there will be any staff or food trucks we will have to make contracts with them that cover any accidents that may happen during the event and to make sure they get a compensation
venue: the venue for any celebrations has to be fun and colourfull depending on what the venue is the collour cheme will be different therefore changing the vive of the venue