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OPA vs EEF, Resources, Collaboration Exercise 1: EEF'S and OPA's …

- - - - Guidelines refer to a set of standard processes and procedures to satisfy the specific needs of the project. Example: The need to keep specific aspects of the project confidential due trade secrets.
    - - A set of instructions to establish control of performing a task. Example: A request for scope change. Controlling all scope changes would ensure control of the project cost.
    - - Templates of management plans, project documents, project registers, report formats, contracts, risk categories, risk statements, etc. Utilization of these templates increases the standardization and quality of work.
    - - Polices are a set of rules to ensure the health, well being, safety and security for personnel within that organization. Example: If it is known that no overtime will be approved, The Project Management Team will need to plan personnel resources in accordance with the policy.
  - - - Provides information on threats and opportunities that may impact project execution. Analyzing existing risk registers can assist in identifying trends.
    - - Raw data of past, closed-out projects. Compiling this data allows for analysis and can inform lessons learned.
    - - The process of analyzing previous projects to develop a knowledge management program, therefore minimizing the repetition of mistakes and allowing for future project successes.
    - - Budgets, unforeseen costs, receivables and payouts of past projects. Analysis of this data assists in creating future project budgets and timelines.
- - - - Regulatory agency regulations, including federal & state laws and taxes. There may be a correlation between outside costs and projects. Example: An increase in taxes can cause a project's cost to increase.
    - - Competitors, market share brand recognition and trademarks. Example: The use of a trademarked item could increase project cost.
    - - Political climate, codes of conduct, ethics, and perceptions. Example: The US-China trade war. Tariffs raised the prices on all imported goods from China. This could result in an increase in project cost.
    - - Standards related to products, production, environment, quality and workmanship. Example: Smart phone evolution -- each phone generation has to out-perform the previous to stay competitive.
    - - Country or local laws and regulations related to security, data protection, business conduct, employment, and procurement. Example: TikTok, a social media application, is owned by a Chinese company. TikTok will have to be sold to a U.S. company or it will be banned from the U.S. All U.S. TikToc stakeholders could have financial losses if the application is banned.
  - - - Faculty locations, virtual teams, shared systems, and cloud computing. Example: Due to COVID-19, companies with strong pre-existing telework infrastructures were able to allow employees to work from home.
    - - Contracting and purchasing constraints, approved providers and subcontractors, and collaboration agreements. Example: Nebraska created the TEST Nebraska project for COVID-19 testing. Pete Ricketts called on the Army/Air National Guard to begin testing until the DHHS in Nebraska could hire and backfill the Nebraska Army/Air Soldiers.
    - - Software tools for communication, operations, AI, data storage and online transactions. Utilization of pre-existing software when possible, with ongoing evaluation and analysis regarding the needs of purchasing new software or technologies to meet specific needs.
    - - Physical location of buildings, resources, personnel, shared systems and cloud computing. Example: If a physical server farm is at risk due to natural disasters as a result of location, the entire organization could be adversely effected even if not in proximity.
    - - Organization's code of conduct, ethics, rules, polices, missions, vision, values, cultural norms, leadership styles, and hierarchy. Projects should reflect the company's identity.
    - - Existing human resources expertise, skills, competencies, and specialized knowledge held by employees. If a specialty is required and it is not a talent held within the organization, portions of the project may need to be subcontracted or opted out.