Coordinator prints both watermarked RSVP letter from Outlook Sent folder and clean RSVP letter from Word to assemble Guest's Folder. Guest's folder includes Greener Guide to Olympia, Fact Sheet, Feedback Form, Bookstore Coupon, Guest's RSVP Letter, [Overnight visitors also get Printed Overnight Guest Agreement, CRC Pass, and Greenery Coupon], and paper-clipped on the front is the Watermarked RSVP Letter stapled to the printed Request Sheet. The guests keep all folder items except the Watermarked RSVP letter and the Request Sheet. Coordinator files the folder chronologically in file cabinet and changes the red flag in the Visit Inbox into a check mark.
Call Team: Student Ambassadors on Call Team use completed Guest Folders to call guests the week before their scheduled visit.