Please enable JavaScript.
Coggle requires JavaScript to display documents.
AP inv processing SAP VIM (possible problems for parking (quantity…
AP inv processing SAP VIM
input
via post
electronic way
processes
Non PO invoices
PO invoices
NON PO invoices process
scan the invoice/get the electronic invoice
check the invoice/coding/get the information/cost center/GL account/vendor master data against the invoice
send it for approval to the cost center owner
not approved
check for the solution/making the necessary changes in coding
send again for approve if the invoice is rightful
post the invoice
delete if not rightful
approved
post the invoice
if the invoice is wrong
ask for the correction and wait for the new invoice
delete the invoice and send back
possible problems for parking
wrong master data
can be post with A block
no accrual
missing GR
GIT , need accrual
missing information about the GL
need accrual
price difference
the GR is done so no accrual needed
missing information about the cost center
need accrual
quantity difference
more
if rightful accrual about the extra quantity
if not, delete wf, GR is done so no accrual needed
less
book the invoice, no accrual
main contacts
Vendor
Vendor master data team
Buyer
GL
PO invoices
scan the invoice/get the electronic invoice
check the invoice/vendor master data against the inv./the PO against the invoice
there is quantity difference
there is less item on the invoice then on the PO
check the PO if how the items are arrived
overwrite the quantity and the amount
post the invoice
there is more item on the invoice then on the PO
ask the buyer if the extra items are rightful or not
yes
ask the buyer to correct the PO if it is possible
after correction post the invoice
delete the po and start the Non PO process flow
coding
1 more item...
no
send back the invoice for correction
delete the invoce
1 more item...
the GR is missing
contact with the buyer
the items are not arrived
book the invoice with blocked status
if the GR is done the invoice will be posted
delete the invoice if the items wont arrive
the items are arrived
buyer can complete the GR
post the invoice
the invoice is matching with the PO
Post
price difference
send the invoice with price difference to approval
approved
automatic post
rejected
delete the invoice and ask for correction