AP inv processing SAP VIM
input
via post
electronic way
processes
Non PO invoices
PO invoices
NON PO invoices process
scan the invoice/get the electronic invoice
check the invoice/coding/get the information/cost center/GL account/vendor master data against the invoice
send it for approval to the cost center owner
not approved
approved
check for the solution/making the necessary changes in coding
send again for approve if the invoice is rightful
delete if not rightful
post the invoice
post the invoice
if the invoice is wrong
ask for the correction and wait for the new invoice
delete the invoice and send back
possible problems for parking
main contacts
PO invoices
scan the invoice/get the electronic invoice
check the invoice/vendor master data against the inv./the PO against the invoice
there is quantity difference
the GR is missing
the invoice is matching with the PO
Post
there is less item on the invoice then on the PO
contact with the buyer
there is more item on the invoice then on the PO
check the PO if how the items are arrived
overwrite the quantity and the amount
post the invoice
ask the buyer if the extra items are rightful or not
yes
no
send back the invoice for correction
delete the invoce
WF end
ask the buyer to correct the PO if it is possible
delete the po and start the Non PO process flow
after correction post the invoice
coding
approved
post the invoice
the items are not arrived
the items are arrived
buyer can complete the GR
post the invoice
book the invoice with blocked status
delete the invoice if the items wont arrive
if the GR is done the invoice will be posted
Vendor
Vendor master data team
Buyer
GL
wrong master data
missing GR
missing information about the GL
price difference
missing information about the cost center
price difference
send the invoice with price difference to approval
approved
rejected
automatic post
delete the invoice and ask for correction
quantity difference
need accrual
need accrual
can be post with A block
no accrual
GIT , need accrual
the GR is done so no accrual needed
more
less
book the invoice, no accrual
if rightful accrual about the extra quantity
if not, delete wf, GR is done so no accrual needed
click to edit