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Leture 16 - Project Monitoring and Control (PROJECT CONTROL (4 major…
Leture 16 - Project Monitoring and Control
Process of:
Measuring progress towards project objective
Monitoring deviation from plan
taking corrective action to match progress with plan
Why we need monitoring?
Because when planning we use estimations of cost, software size, time, necessary resources for each task
Usually plan differs from reality
Continuous monitoring provides an insight of project health and identifying areas that may require special attention
Methods of reporting
Graphics
Reports
Observations
Review Meetings
Graphics
Gantt charts, shading, Slip charts, Timeline charts
Pros
Most efficient: consolidate large amount of data into easily understood information
Clarify project process, performance and projections
Cons
Hide or obscure information
May lead to erroneous conclusions
Potentially time consuming
Reports
Oral Reports
Quick and easy to obtain
Quality depends on communication skills of presenter
Subject to loss of information if not followed up
Written Reports
Valuable but quality and usefulness vary
Time consuming to prepare
During panning, schedule key reports as milestones & allow for preparation
Direct Observation
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Project Review Meetings
Goal: define project plan deviations and corrective measures
Focus on
Current and anticipated Time, Cost and Scope
Potential methods of resolution
Formal v/s informal reviews
Formal Review
Must be planned and scheduled for particular project phases(Critical stages and milestones)
Review period may last for days or weeks
Project team accumulates and format data
Informal Review
Hold frequently and regularly
Update status and presentations
-Goals:
Uncover Problems and related issues
Suggest corrective action
PROJECT CONTROL
Control includes determining corrective or preventive actions
also includes following up on action plans to determine if actions taken resolved issues
4 major activities
Planning performance
Measuring status of work performed
Comparing to baseline
Taking corrective action as needed
What needs controlling?
Technical Integrity
what tasks have been completed
Business Integrity
Cost should be less than benefits
Delays in implementation reduce benefits
Project may be on time but only because more resources were used than planned
Levels of Control
End stage assessment
Mid-stage assessment
As information goes to higher level it gets more summarized
General directives are filled in with operational details as they go down
Project Control Techniques