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GDPR @ YMCA (Who? (Soupcon of Shaz (Bunch of Belinda), Front chunk Joy,…
GDPR @ YMCA
Who?
Front chunk Joy
Slice of Em
Tan O'John
Snip of Chris
Leanne send out opt-in email
Soupcon of Shaz
Bunch of Belinda
Element of Housing
Sprinkle of Linda
What's Happened? to 24/05/18
working through Checklist as per ICO
Privacy Policy Created (cookies etc) now attached to www
Data check on residents on shared drives - information audit
Started paper file information audit - residents
Email to c6000 contacts to opt-in
Consent "form" implemented for marketing related
CCTV consent for visitors on sign-in sheets
Children consent (Comms Servs)
How? :
Have we got the time and where-with all
Survey monkeying
Collate information
Why do we need it?
What do we got?
Our Data Protection Policy
Format data check sheets
Storing our data?
What's Next? 23/05/18
1) Information Audit
Data & Paper
Make this a spreadsheet
Verify correct
2) Letter to staff to verify data
to be issued first week June/deadline for return end of June 2018
3) Search through shared drives for staff related
4) Policy & HR Sub - To receive privacy policy
What?
Information we hold & why have we got it?
Records on people
staff
marketing
Companies
Check validity of data of employees at those firms who "consent" to receive our emails and stuff
Individuals
training
Direct and Indirect
Direct
Staff
Residents
Participants
Sports hall users
Indirect
Where a 3rd party is involved
data sharing agreements
suppliers
referring agencies
Safeguarding
Children & young people
When?
First
Information Audit
Prioritise data sources
Mapping data processes - test subjects and follow through
Improvement plan per data set
Current Residents
Entry to Service Process / Booking In
In Service Activity
Exit / Booking Out