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Func. Advisory Grp Planning Team (Due outs (Concept Paper (Describe vision…
Func. Advisory Grp Planning Team
Purpose:
Ensure clear and consistent process
for consultation and decision-making
Leadership and customers must consult and collaborate on issues of mutual significance
Meet Goals of the ACES project:
Accountability
connectedness
empowerment of science
Formed to establish and lay the foundation of 4 advisory groups (Committees)
Human Resources
Acquisition and Property
Facilities
Financial Management
Func. Adv. Groups (Committees?)
Leadership and customer groups to provide forums that advise REE Division Directors/CXOs to promote crosstalk to address:
Resolve disputes regarding implementation and consistency of AFM policy
Identify impact of policy on Agency (internal and external customers)
Implement administrative efficiencies
Direct development of appropriate guidance
Consistency in interpretation and implementation of policy
HR AG
ARS Roles on Team
HRD Director or Deputy (ies)
AAD
RL in Large Unit
HRS Accountability SME
HRS SME
HR Accountability Branch Chief
AO from Large Location
AO (DEO) from Small Location
HR Assistant SME
Administrative Support Assistant (Location HR)
HR Liaison
HRS Perf. and Awards
PSA in Large Unit
Acquis. and Prop. (APAG)
ARS Roles on Team
APD Director or Deputy
AAD
RL (APO)
AO (PMO)
AO or PMO from Large Location
Purchasing Agent (Large Location)
Contracting Officer from BSC
Procurement Analyst from APOB
Purchasing Agent (Small Location)
PSA (Cardholder)
Property Management Specialist
Facilities AG (FacAG or FRPAG)
ARS Roles on Team
FD Director or Deputy
AAD
RL from unit with Mixed (Fed/Other) buildings
Location Facilities Operations Specialist (FOS)
AO from Location with no FOS
Location Safety and Occupational Health Spec.
Safety and Occupational Health Mngr. from BSC
Realty Specialist SME
Engineer SME
AO
Financial Mgmt (FMAG)
ARS Roles on Team
FMAD Director or Deputy
AAD
RL
BTAB GMS SME
BTAB BFO SME
Financial Technician (Large Location)
Financial Technician or AO/FT from Small Location
ADO Level 1 (AO)
Financial Operations Analyst
AO
PSA SME
BTAB Branch Chief?
Travel Specialist
Due outs
Concept Paper
Describe vision and charge
I.D. prosed leadership of AGs
Recommend cross-section of roles
Provide initial framework/standing members, rotating members, period of service
Charge Func Adv Groups with identifying members
Provide concept paper
Charge to find potential members
Coordinate face-to-face workshop
Design charters
Complete informal cost comparison
Submit comparison to Steering Team for decision
Create Charter for 4 groups
Create charter
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Create timeline and milestones for Groups operational by 10/1
A community of practice is a group of people who share a concern or a passion for something they do, and learn how to do it better as they interact regularly
Create Timeline/Milestones
Establish communication protocols
For group/forum assembly
For receiving policies, tasks, issues, disputes from field/higher
Primary POCs (i.e. Policy Branches, AO Steering Committee, RLAC
Creation of standard group discussion syllabus/agenda/recorder/
Conduct initial meetings/discussions
Conduct mock forums to address scenarios:
#
Set first forum date
Conduct first forum
Evaluate and improve on forum effectiveness
Provide final documents from workshop to Steering Team
Provide final documents to ST
Official launch of AGs by 10/31
Ensure Launch