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STAFF PERSONAL DATA AUDIT - CONTROLS AND STORAGE (PROGRAMMES HOLDING STAFF…
STAFF PERSONAL DATA AUDIT - CONTROLS AND STORAGE
CONTROLS
HR MANAGER
HAS MOST ACCESS TO ALL STAFF PERSONAL DETAILS
DEPARTMENT MANAGERS
DEPARTMENT HEADS WOULD HAVE BASIC STAFF DETAILS
MANAGEMENT TEAM
HOLD CONTACT DETAILS AND APPROPRIATE INFORMATION FOR DECISION MAKING
PROCESSING STAFF
NOT NORMALLY HOLD STAFF DETAILS,BUT MAY HAVE CONTACT DETAILS RELATING TO STAFF PHONES AND EMAIL CONTACT
SALES STAFF
HOLD CONTACT DETAILS ON PHONES AND COMPUTERS - ACCESS TO DATA ON SAGE AND CRM SYSTEMS
PROGRAMMES HOLDING STAFF DATA
HR LOCKER
LIMITED AMOUNT ON SAGE
HR SECTION ON SERVER
GOLD VISION CRM
SERVICE DATEBASE
SALARY AND FILES ON SERVER SECTIONS
NO PERSONAL FILES IN NON ELECTRONIC MEANS
ALL OLD PERSONAL FILES ARCHIVED AND PUT IN DATA PROTECTION SECTION ON SERVER
ALL PROCESSORS
HAVE PASSWORD ACCESS COMPUTERS OR PHONES. MOBILE COMPUTER IS ENCRYPTED. SERVER UNIT HAS A PHYSICAL WALL PROTECTION SYSTEM
CONTROL AUTHORITIES
5 SENIOR MANAGEMENT TEAM MEMBER CAN HAVE ACCESS TO STAFF DATA IF NEEDED
HR MANAGER HAS DAILY ACCESS TO ALL STAFF PERSONAL DATA
DEPARTMENT HEADS HAVE LIMITED ACCESS ONLY WHAT THEY NEED TO ORGANISE AND COMMUNICATE WITH STAFF
PROCESSING STAFF HAVE NO AUTHORITY TO USE OR DISTRIBUTE PERSONAL DATA. ONLY ALLOWED TO HAVE BASIC COMMUNICATION DATA
IT MANAGER HAS NO AUTHORITY TO USE PERSONAL DATA BUT COULD HAVE ACCESS AS HE CONTROLS THE SYSTEMS