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RBR title:
Inefficient time and attendance tracking system
The problem: the way substitutes clock-in for work. The paper sign-in sheet appears inefficient, and it does not reassure substitutes pay is handled appropriately. In fact, some employees have experienced pay issues. The solution is transitioning to an electronic time and attendance tracking system.
RBR title:
Inefficient time and attendance tracking system
The problem: the way substitutes clock-in for work. The paper sign-in sheet appears inefficient, and it does not reassure substitutes pay is handled appropriately. In fact, some employees have experienced pay issues. The solution is transitioning to an electronic time and attendance tracking system.
Transmittal Letter
Summary
The substitutes at Humphrey West Elementary are concerned about the way the school is handling time and attendance tracking. It is vital the processing procedures that manage employee time accurate, organized, and secure. I am writing to recommend that you allow and facilitate prompt analysis for a modernized and efficient system. In doing so, it will prevent mishandling employee records and gain back the trust of the employees. With your permission, I would like to conduct research on a paperless system and the technologies that are suitable for the school.
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By reviewing some of the more common and most harmful ways that employers mishandle records, you may be able to prevent the same mistakes from happening at your workplace.
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Employees rely on employers to treat their personnel records with care and to maintain their privacy, particularly with highly confidential or personal matters such as an employee's pay.. Mishandling employee records can erode trust and lead to serious repercussions, including legal action.
It is urgent that the school finds a solution for the way substitutes clock-in for work. The paper sign-in sheet appears inefficient, and it does not ensure substitutes pay is handled appropriately. In fact, some employees have experienced pay issues. The solution is transitioning to an electronic time and attendance tracking system.
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EXECUTIVE SUMMARY
Purpose and method of this report
Findings and conclusions
Recommendations for transitioning to paperless time and attendance tracking system
reader need to know purpose, conclusion, key recommendation
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Purpose and method of this report
First sentence (background)
The purpose of this report are to:
Conducted a survey
An efficient time and attendance tracking system is significant to the success of any organization and required by law. The average employer spends four to five hours per pay period collecting and correcting time sheets. This process leads to inaccuracy and disorganization. When a good system is in place, it adds value to both the employer and employee by ensuring accurate payroll processing. Thus, saving time and cost of resources for having to go through the vexatious task to rectify the mistakes. A good system will also help the organization overcome the barriers that cause substituting job turnover. The purpose of this report are to:
Examine the benefits of transitioning to a paperless time and attendance tracking system from a handwritten sign-in sheet.
Recommend customizable and new technology associated with timekeeping.
The Federal Fair Labor Standards Act (FLSA) and the laws in most states require employers to keep accurate records of hours worked by nonexempt employees. Paper forms entered manually are inefficient at best – and at worst – might not stand up to an employee’s own accounting of his or her time during a Department of Labor Audit. Purchasing and installing your own system may be far more costly than using our top-of-the-line, cloud-based system where you don’t have to worry about backups and maintenance. It’s all handled for you.
Findings and conclusions
All of the substitutes that were interviewed understand the importance of accurate and up to date timekeeping and state that the school should put more effort into adopting a new system. The respondents expressed ill feelings towards the current system and hope for improvements in the near future. The substitutes who have experienced a payroll error state that they hope they never experience again because it was a an extreme inconvenience, and it took several steps to resolve it and that they have to wait until the next pay period for the monies to appear in their account. The results of the survey show that transitioning to an electronic time and attendance tracking system will:
Eiminate human error
Simplify the time-consuming routine of processing employee's attendance data
Assist with the payroll process when integrated with the proper software
Create trust between employer and employee
Protect sensitive employee information
Improve the organization's workflow
Recommendations for improving time and attendance tracking system
Recommendations for transitioning to paperless time and attendance include:
Meeting with the IT department personnel to ask for their assistance with researching the new technology and system and network capabilities
Collaborating with human resources to go over the processes and integration plans
Analyzing the current workflow and improve areas that contribute to inefficiency.
The reader will ask:
what (scope of the investigation The report brings attention to the substitutes having concerns about the way their pay is being handled. the concerns with the current substitute paper-based time and attendance sign-in sheet.
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So what here's my critique, outcome, and recommendation
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BODY OUTLINE FORM
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new technologies and changes in human capital over the last 5-10 in new technologies and changes in human capital over the last 5-10 in multiple cultures and countries..
INTRODUCTION
The Intro and Conclusion should reflect each other and have the same themes and pick up on similar tones, words, etc.
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ideas: current attendance sign-in sheet might create a financial nightmare due to a payroll mistake.
I like your suggestion of focusing my topic on my workplace inefficient employee paper-based time tracking system. I will include workplace privacy in the benefits of transitioning to a paperless system rather than confusing the audience in summary or identifying the problem section. The new proposal I will be writing to the Principle will be in regards to suggesting research on new technologies for clocking in at the workplace. Attach is a simple spreadsheet with survey questions regarding the issue with the timesheet. Am I tracking now?
I like it, Sophea. You can touch on privacy, ethical issues, reporting, etc., and it also allows you to look at new technologies and changes in human capital over the last 5-10 in multiple cultures and countries.
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Do in order!
Transmittal memo
2.Body
3.Conclusion- Intro
5 Executive Summary
- Table of Contents
- Title page
- References
define the problem persuasively and accurately
propose a solution or solutions to the problem or issue
present that solution to a decision-maker or group of decision-makers who can implement
the recommendation
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