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WBS for United Way Corporate Challenge (Planning (find 100 volunteers…
WBS for United Way Corporate Challenge
Planning
Book McMahon stadium
set up event website
find 100 volunteers
cover parking cost
10 payed lead hands to manage 10 volunteers each
contact vendors/businesses
reach out to post secondary institutions
book comedian
book 3rd party security
book on site medical assistance
create print tickets
promotion
market/advertise
Excecution
organize volunteers
garbage removal
information
assist vendors
set up
tear down
update website with event details
set up vendor tables
organize area into 3 parts, book, clothing, furniture
setup security
set up medical booth
confirm number of people for caterer
set up eating area
set up comedy stage
establish comm channels with team
set up event signage
set up sign in table
create thank you cards
Control
have designated volunteers check on vendors periodically
gather books, clothing, furniture during event
begin to organize
monitor BBQ
ensure food is being kept fresh
announce comedy act
continue garbage removal
tally donations
thank you speeches
announce grand total at end
Close out
tear down
vendor booths
food area
stage
clean sadium
washrooms
garbage/recycle
post stories to website
wrap up session with volunteers
analyze pros and cons
distribute thank you cards to vendors
collect total funds raised
meet with lead volunteers go over pros and cons