United Way Corporate Challenge Event (1.7 Before/ Day-of Event/ After…
United Way Corporate Challenge Event
1.7 Before/ Day-of Event/ After Event Coordination
1.7.4 Set up checkpoints for security. Establish a location for first aid, muster point, exit signs
1.7.5 Tear down venue. Clean venue. Recycle and dispose materials.
1.7.3 Set up merchant booth/ tables. Check food truck attendance
1.7.6 Pay all staff. Verify their hours with supervisors. Write cheques for their payment.
1.7.2 Set up and do a quality check for all sound/ lighting before event
1.7.7 Conduct and analyze key performance indicators
1.7.1 Deliver and set up all decoration and equipment
1.1.2 Establish a team to lead and plan event
1.1.3 Estimate budget, time, and overall cost
1.1.4 Set up communication and project plan
1.1.1 Establish event theme
1.1.5 Submit communication and project plan
1.3.2 Proofread, edit and send the invitations for approval from the corporate communications specialist
1.3.3 Send out all invitations to: post-secondary institutions, local businesses, student attendees, keynote speakers, presenters, and other important and relevant personalities
1.3.1 Draft all of the invitations for: post-secondary institutions, local businesses, student attendees, keynote speakers, presenters, and other important and relevant personalities
1.4 Booking the venue
1.4.3 Finalize the booking for the venue
1.4.2 Research and get security and first aid coverage for the venue
1.4.1 Research the venue space, cost and availability and set up alternative venues if needed
1.2 Food and Entertainment
1.2.1 Get in contact with food vendors in the venue
1.2.2 Get in contact with food trucks to come to the event
1.2.5 Announce lineup for comedians and entertainment.
1.2.3 Hire comedians
1.2.4 Hire other entertainment (bands, DJs, Host)
1.5 Marketing and Social Media
1.5.2 Create a one page website, hashtags, and all relevant social marketing. Set up online ticket purchasing via Eventbrite.
1.5.3 Print posters and have them posted at different locations
1.5.1 Create and design posters, banners, and pamphlets
1.5.4 Launch website and start promoting hashtags on different social media platforms. Launch event and start selling tickets