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Assets - issues and risks brainstorming (Process (Gaps in knowledge e.g. I…
Assets - issues and risks brainstorming
Data transparency
not accurate
List of assets not known
accurate land ownership
Local authority duty when land owner not known e.g. trees
Cust Serv can create problems as accessing incorrect/out of date info
What do Cust Serv need to know?
Orphaned sites e.g. developer went backrupt
Identified in past the ownership but system/data not updated to recognise that
Who should be contacted
We buy and put in assets due to S106 time limit, then not clear who manages it going forwards
Economies of scale not achieved
Duplication of responsibilities
Some processes not only cost us time but also costs us (charge)
Com Estates don't have access to land registry
Procurement
Relies on contacting HoS to speak to other HoS
Inconsistent approach
Maintenance
Compliance
operating illegally
Should be compliance register
H&S checks
Asbestos
Officers, users, contractors at risk
Process
broken processes
Don't know who to contact e.g. lease to Mark H rather than Jackie G
Processes take too long, not worth it e.g. small land applications
Gaps in knowledge e.g. I don't know but I'll find out - engineers
Had to phone people who have left the council for info
Historical isn't always correct if things have changed recently e.g. OL dryside
Resources needed for process
3C - who is doing what?
Historic issues
Been done wrong
Not been done at all
Plans on file for assets but never implemented
Estates
Aren't aware of new land
New land isn't mapped on system
Don't know who can update map
Jackie is interim - knowledge lost if/when she leaves