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Master Calendar - Central Calendar to View and Initiate all activity…
Master Calendar - Central Calendar to View and Initiate all activity
View Events / Programs / Bookings - Anything that has a planned time
Interactions for bookings/program creation / editing all done through one central calendar
Drag / drop on calendar for creation
Send notifications to participants / bookee's based on program cancellations / changes / updates
Visual Indicators / Context Aware Displays
Program / Event Capacities
Thresholds
Conflict Indicators
Sign up for updates on specific programs / bookings
Display Full Calendar or Aspects of Calendar to Citizens
Select what Citizens will see
Privacy Settings
Add internal notes and external notes to calendar occurrences
Any external notes should be sent as notifications to program registrants / bookee's
Checkmark what fields display
Configurations
Viewing / Consuming
Based on times (day view, week view, etc)
Based on Facility
Filtering
Occurrence type (program type, event type, facility type)
Availability
Tags or Meta-Information
Location / Facilities
Hierarchy (Parent-Children Relationship of Entities, Etc)
Holidays, Open/Close Times
Search
Reporting
List / text view vs Traditional Calendar view
Day, week, month, jump to date, etc
Integrations
TV Screens
Internal Scheduling Engine / or third party tool
Import / Exporting
Add to Google Calendar, Outlook Calendar, Apple Calendar
User Security Roles
System defined restrictions on calendar for scheduling
Open / close times
Time restrictions
Filter Types
Privacy Settings
What is visible to citizens
Visibility based on Admin Security Roles
Configure what information can be displayed to different user types and security roles
Colour Schemes
Ability to customize
Default values
Based on occurrence type (Bookings, programs, maintenance time, blocked off time, etc)
Based on facility or location
Accessibility options (colour blind, etc)
Calendar Occurrence Types
Facility Bookings
Maintenance Activities
Open / Close / Holiday times
Manual time blocked off by admin (cant book during it)
Programs / Courses
Events
Ticketing
Open Community Events and Activities (no ticket needed)
Informational, ability to add to calendar
"Save the dates"
Staff Scheduling
How to Book / Block off Time?
From master calendar
Within Modules (programs, facilities, events)
Admin Override
Automated Time blocked off for maintenance
15 mins pre and post ice booking for ice cleaning
Resourcing (people)
How is time Scheduled
Hourly
Flexible time
Book whenever time is available, duration is not limited
Specified Time blocks
Rigid time
Ie have to book entire morning, afternoon, or whole day
15 minute blocks
2 hour blocks
Block duration set by admins
Daily
One time vs Recurring
How far in the future can we book?
Admins vs Citizens
Conflicting Requests?
Allowing conflicts / denying conflicts
Conflict management
Waitlists?
Waitlist management for facility times
Program waitlists