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Career Hub Workflows webinar training (Things to know about workflows…
Career Hub
Workflows webinar training
Setting up your workflow
Determine the step by step process using a flowchart
Each boxes in your flowchart is a process/stage
Start with a registration
Keep your stages simple
But... each stage can have multi steps
Suggested stages
Register
Form
Filter for students
Message
Complete pre-survey about employability
Form Value
Glen's current research project??
Record your Career Development (required)
Form
Careers and Employability event attendance
Drop-in appointment
LinkedIn check topic
Cover Letter check topic
Resume check topic
Things to know about workflows
Can only be used for students currently
Can be for mentoring, award programs, assigning students into a workgroup
Workflows can be hidden
fully hidden or only certain aspects of the workflow can be hidden
You can add points to tasks
all stages have at least one point automatically assigned
Events as part of the task requirements - attendance is pulled automatically from Career Hub when they are marked attended
Images can be added to the description
Congratulations message can be added
Trigger emails can be set up when students complete components of the program
There is a dashboard
you can search by student and manually complete them
Components of workflows
Appointment Topic
Associations
Appointment Types
needs to be in Career Hub already
Event type
needs to be in Career Hub already
Event type hour
points are calculated from hourly duration - e.g. 2 hours duration = 2 points for attendance
Experience
Can use an API to pull experience
Filtered Event
Form
Form Number
Total points for a specific field in a form. E.g. How many hours you complete, for each hour student submits points accumulate.
Form Value
Message
only visible when prerequisites are completed e.g. congratulations message
Student Filter
must be set up in filters in Career Hub first
Workflow filters
Eg. who can access the workflow - filter for access
View
Links to specific pages
points can be awarded when student clicks and views
doesn't count when looking from admin view - only as a student
Module Template
step #
Title of section
CareerHub Completion type
Withdrawing workflow has consequences on email sending??
questions to ask
Ideas
Set up a workflow or filter? for "Career Development"
once student attends 6 events send an email asking student to register for Emerging leader and complete the Emerging Leader workflow
Workflow champion role
Workflow Stage Extensions
enable you to hide from user console (student's can't see)
hide link when completed - eg. so a student only completes a form once.
hide when incomplete prerequiesites
objective score e.g. we want students to complete 10 points for the module/stage
Events might have attended 4 events out of 10. 4 points.
multiply factor extension - adds 2 or more points per action they need to complete.
pending
we might use this for star reflections and marking
Prerequisites
Reverse prerequisite
when the filter has not been complete/pending
cascade prerequisite
where student has to complete particular actions or stages before access
by default earlier prerequisites for stages don't need to be repeated/added further down the chain of stages