Factors Influencing Meeting arrangements (Venue /Room (Location-If there…
Factors Influencing Meeting arrangements
Whether that's internal or external meeting arrangements can put pressure on staff as they have other duties they need to undertake. That's why its important to pre warn them of the meeting so they are fully aware when to book of and its not a last minute arrangement as this may result in them having to cancel on an important client or possibility of rescedualing the meeting.
Purpose of meeting
The purpose of the meeting tends to be discussing big issues
May be to discuss purchase of new and improved website
This then effects the outcome of a location as the meeting may take place in a software company to make it easy to see the tools available to create the right effect.
Checking when required personnel are available
Aided by electronic decvies
Electronic Devices will help a manger plan a meeting by using a software that is able to look at other employees diary's being able to schedule days off for them sending them a notification.
Saves the mangers time, helping him know the best day to book the meeting.
Availability- Booking in advance checking for available room
Location-If there are workers in different locations
The way to get around this is by using Skype or a long distance call
Resources: If say a presentation is to be shown access to projector will be needed
Refreshments:An example being an all day meeting the refreshments should be provided. The choice of the venue dependent on catering services available.
If attended require copies documentation beforehand. On the day may be necessary to arrange visitor badges with parking spaces ensuring reception staff informed of arrival.
People traveling long distances = greater cost output for the business decreased overall revenue.