Please enable JavaScript.
Coggle requires JavaScript to display documents.
Maksimalkan Produktivitas dengan Outlook (Biasakan membaca tiap email …
Maksimalkan Produktivitas
dengan Outlook
Siapkan Outlook
sebagai berikut...
Sediakan
3 folder
saja
di dalam Inbox
Right click Inbox > New Folder...
folder:
Baca
xxxxx
folder:
Tindakan
File > Options > Advanced > Start Outlook in this folder > Tindakan
Click folder Tindakan > View by Categories
#
xxxxx
folder:
Arsip
xxxx
Buat 3 Kategori
untuk
Tindakan
Categorize > All Categories > New
category:
Mendesak
Di-follow up
hari ini
category:
Kalau Sudah Ada Respon
Di-follow up
setelah ada respon
category:
Kalau Sempat
Di-follow up
minggu ini
Buat
5 Quick Steps
agar pengelompokan email
bisa dilakukan dengan
mudah dan cepat.
Quick Steps > New
Icon:
Name:
Baca
Action 1: Move to folder > Folder: Baca
Shortcut Key: Ctrl+Shift+
Icon:
Name:
Kalau Sempat
Action 1: Move to folder > Folder: Tindakan
Action 2: Flag message > This Week
Action 3: Categorize message > Kalau Sempat
Shortcut Key: Ctrl+Shift+
Icon:
Name:
Mendesak
Action 1: Move to folder > Folder: Tindakan
Action 2: Flag message > Today
Action 3: Categorize message > Mendesak
Shortcut Key: Ctrl+Shift+
Icon:
Name:
Tunggu Respon
Action 1: Move to folder > Folder: Tindakan
Action 2: Flag message > No Date
Action 3: Categorize message > Kalau Sudah Ada Respon
Shortcut Key: Ctrl+Shift+
Icon: :
Name:
Arsip
Action 1: Move to folder > Folder: Arsip
Action 2: Mark as read
Action 3: Clear categories
Action 4: Clear flags on message
Shortcut Key: Ctrl+Shift+
Buat Rules
Batasi waktu mengecek email
Pagi saat tiba di kantor: 1 jam
Saat makan siang: 1/2 jam
Sore sebelum pulang: 1 jam
Biasakan membaca tiap email
sekali saja,
lalu putuskan tindakan yang akan diambil
Can you just delete it?
NO
Can you do it
in less than
2 minutes?
YES
Do it immediately.
And then delete
the message or
file it in Archive folder
NO
Can you forward it
to someone else
who can handle
the task for you?
YES
Forward it.
Compose and send
the delegating message
in about 2 minutes.
Then delete the original message
or Archive for your records.
NO
Defer it and deal with it
after you've done processing
your emails.
Action: Urgent
Action: When Possible
Action: When Response Arrives?
YES
Delete it
Hapus
Jika kamu tidak akan menjawab email tersebut, hapus saja, atau arsipkan.
Kerjakan
Jika email bisa dikerjakan (diproses) dalam waktu kurang dari 2 menit, kerjakan.
Delegasikan
Tunda
Matikan Email Notification
File > Options > mail > Message Arrival > Uncheck semua
Kosongkan Inbox setiap hari
Buat template jawaban
New Email > Select the text > Insert > Quick Parts > Save Selection to Quick Part Gallery…
Use Keyboard Shortcuts
Change Outlook's Open or Save Attachments Folder
If the folder you save attachments to does not exist, create it.
Press Windows key + R to open the run command then type regedit and press OK to open the Registry Editor.
Browse to HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Outlook\Options
Right click on Options and create a new string value called DefaultPath.
Right-click on DefaultPath and choose Modify.Default setting for saving attachments
Paste the attachment folder path in the Value Data
D:\Sementara
Click OK to save the value then close the Registry Editor.
You may need to restart Outlook for this change to take effect.
