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IMR451 : CHAPT 1 / THEORIES AND PRINCIPLE OF RECORDS AND ARCHIVE MANAGEMENT

- - - - defined as ‘respect for the creator of the records.’
      - two related concepts
        
        provenance
        
        the ‘office of origin’ of the records
        
        The organisation or individual that created or received, maintained and used records while they were still current.
        
        original order
        
        the order and organisation in which the documents were created or stored by that office of origin.
        
        The order in which documents were created, arranged and maintained by the office of origin.
      - Respect for the creator of the records or archives, involving the maintenance of provenance and original order.
      - require that archivists and records managers observe the following guidelines
        
        The records of separate agencies or organisations must be managed separately, even if the agencies in question were involved with similar activities or were managed by the same people.
        
        Do not combine the records of two agencies or organisations. Similarly, the private records of individuals must not be integrated, even if the individuals were related or experienced the same events.
        
        Records must be maintained according to their ‘original order’: that is according to the filing, classification and retrieval methods established by the organisation as part of an efficient records management programme.
        
        Records offices and records centres must create, maintain and store records according to logical and well‑structured records management procedures.
        
        Archival institutions must not change the original order in which records were received, as that order reflects the way in which the records were created and used.
        
        When records are received in an identifiable order, the archival institution should not reorganise records by subject, date or medium of material.
        
        In order to ensure records are retain their administrative use and archival value, records and archives managers must be significantly involved with the record‑creating process itself, rather than be passive recipients of records that may no longer be authentic or reliable.